Combustion Turbine Controls Update

NOTICE & SCHEDULE OF EVENTS REQUEST FOR PROPOSAL NO. 2025-136 COMBUSTION TURBINE CONTROLS UPDATE
The City of Ames (hereinafter referred to as “the City”) is seeking proposals from qualified vendors to design, install, and commission a software controls upgrade and the necessary supporting hardware upgrades for the two (2) combustion turbine generating units at the City’s Dayton Avenue substation. 
The preferred method is to submit proposals in AmesBids at amesbids.ionwave.net in the format required, included with these proposal documents with all prices and requested data properly filled in, prior to the time and date proposals are due. If technical issues occur while submitting the proposal, contact the Procurement Specialist for the proposal and determine an alternate method to receive the proposal. Failure to submit the required information may deem the proposal non-responsive. The proposal shall include acknowledgement of all addenda. Addenda numbers shall be filled in the proposal response.
PROPOSALS will be accepted by the City of Ames until 2:00 PM Local Time on May 15, 2025, in AmesBids at amesbids.ionwave.net or delivered to City of Ames, Purchasing Attn: Procurement Specialist, 515 Clark Avenue, Ames, IA 50010, City of Ames Contract No. 2025-136. Vendors must be a registered supplier to submit a proposal in AmesBids. Proposals shall be uploaded in the Response Attachment in AmesBids. Once proposals have been thoroughly evaluated, the winning proposal will be presented to the approving authority for action thereon.
The City will host an on-site pre-proposal meeting on Monday, April 7th at 12:00 PM local time at the Power Plant, located at 200 East 5th Street in Ames. A site visit is required before submitting a proposal. The site visit must be documented by completing the required information in AmesBids.   Questions and requests for clarification of requirements for these services are encouraged. All questions and requests for clarification are to be submitted via AmesBids no later than 5:00 PM Local Time on May 6, 2025.
Proposals received after 2:00 PM Local Time, May 15, 2025, will not be accepted. It will be the sole responsibility of the Vendor to have their responses submitted in AmesBids before the closing hour and date.
Contact with personnel of the City other than Amanda Moore, Procurement Specialist, regarding this Request for Proposal may be grounds for elimination from the selection process.
The City of Ames Purchasing Division is the only authorized source of proposal documents. Proposal documents obtained from any other source may be incomplete.   It is expressly understood that any costs associated with preparing a proposal shall be at the expense of the Vendor.
The City of Ames does hereby reserve the right to reject any or all proposals, to waive informalities, and to make such awards as it shall deem to be in the best interest of the City.