Commercial leasing brokerage services

The Old Port of Montreal Corporation Inc., acting on behalf of the Government of Canada, is seeking commercial leasing brokerage services to manage the leasing of available rental spaces at the Old Port of Montreal site. The mandate requires one or more qualified firms to provide end-to-end brokerage services including marketing, tenant prospecting, lease negotiation, strategic advisory on space management, and full process coordination to maximize the rental value and performance of the assets. Services must align with the Corporation’s development vision and adhere to its policies and procedures, using Corporation-provided models for all leasing documentation. The contract is structured on a commission-based fee system tied to the base rent of executed leases, with fixed percentages that vary based on lease value and whether the tenant is represented by a broker; no expenses or disbursements are reimbursable. Additional discretionary services, such as sales brokerage, may be requested and compensated at pre-approved hourly rates, contingent on written consent. The contract term begins on the effective date and concludes upon completion of services, with potential for two one-year renewals at the Corporation’s discretion and possible extensions to fulfill deliverables. Proposals must be submitted via email by June 16, 2026, at 2 p.m. Eastern Daylight Time, with strict formatting requirements: a technical proposal and a separate pricing schedule in PDF or Excel, each under 10 MB, with the entire submission under 30 MB. Proposals must be in French or English, avoid embedded links and scanned documents, and follow specific naming conventions. Evaluation occurs in five phases, with mandatory pass/fail gates for compliance and reference verification. The highest-ranked proponent is selected based on a weighted score: 60 points for rated technical information—including staff experience, corporate overview, references, social responsibility, and greenhouse gas emissions—25 points for lowest pricing using a relative formula, and 15 points for an oral presentation by the top four finalists. Consultants must demonstrate no conflicts of interest, indemnify the Corporation against liability arising from negligence or misconduct, maintain confidentiality of all sensitive information, comply with the Access to Information and Privacy Acts, and ensure their personnel meet licensing and professional standards. Insurance coverage must meet A.M. Best “A” rating or equivalent, and all records related to expenses and performance must be retained for one year post-completion and made available for audit. Payments, made via EFT within 30 days of a proper invoice, are subject to the laws of Quebec and federal Canadian law, with dispute resolution requiring good faith mediation before