Common Use Enabling Project: New Gen A&B Concourse Development

The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining sealed bids (Bid) from qualified contractors (Contractor) to upgrade technology infrastructure and airline gate agent podiums for implementation of common use technology.   If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement.  However, the RTAA reserves the right to not award a Contract for any work herein; issuance of this ITB does not guarantee any subsequent award.  Furthermore, the RTAA reserves the right to hire any additional contractors or consultants, as needed, at its discretion.   It is the intent of the RTAA to select a qualified Contractor licensed to work in the State of Nevada to:
Transition signatory gates to common use which includes infrastructure and cabling from existing technology rooms to gate locations. Demolition of existing power and data infrastructure and back wall structure. Installation of two (2) Owner-provided 49" gate information display monitors at each location. Coordinate with and support Owner's millwork and equipment installation. Provide infrastructure and cabling for a temporary communication line as shown on Plan Sheet T01.1.001.
A portion of the work is within the Bag Matrix, which will need to be coordinated around Airline schedules.  Night work may be required depending on the location of the work being performed.   Contractor will also provide all material, labor, tools, expendable equipment, transportation services, permits and fees, utilities required, and all incidental items necessary to provide the Scope of Work entitled "Common Use Enabling Project: New Gen A&B Concourse Development" per the specifications, drawings, and plans provided herein as Attachment D - Special Conditions, Attachment E - Project Manual, and Attachment F - Plans subject to all terms and conditions contained in this ITB.   The Engineer's Estimate range for the Project is $400,000.00 to $500,000.00 and will be funded by AMT bonds.   A non-mandatory Pre-Bid Meeting will be held on Monday, May 19, 2025, commencing promptly at 3:00 PM [PDT], at Reno-Tahoe International Airport, 2001 E. Plumb Lane, Reno, NV 89502 at the administrative offices on the 2nd floor of the main Terminal building, and via Zoom.  A project site tour will take place at the end of the meeting.  If attending via Zoom, participants are expected to type their name and company name into the chat feature for documentation purposes. Watch on Zoom: https://us02web.zoom.us/j/81786212420?pwd=NGzZgzw8JAPCbbUHbnNq3V2Ot336jn.1 Meeting ID: 817 8621 2420 Passcode: 268161   Bidders are required to submit one (1) ORIGINAL hard copy of their Bid and one (1) electronic copy on a flash drive.  Bidders should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response.  All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #24/25-19 Common Use Enabling Project: New Gen A&B" followed by the name and address of the Bidder and the due date and time for receiving ITB responses.  Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.   All Bids, whether mailed or hand delivered, shall be received at the following address: Reno-Tahoe Airport Authority Contracts & Procurement Department 2770 Vassar Street Reno, NV 89502   Late Bids will not be accepted and will be automatically disqualified from further consideration.  No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline.  Postmarks do not qualify as delivery.  The clock at the Procurement office is the RTAA’s official clock; timeliness of Bids will be determined using only this clock.  Contractors assume full responsibility for timely delivery of its Bid at the specified location.  Contractors assume the risk for the method of delivery chosen.  The RTAA assumes no responsibility for delays caused by any delivery service.  Oral, telephonic, faxed, emailed Bids, or Bids submitted via NGEM are invalid and will not receive consideration.