Community Development Block (CDBG) Architectural/Engineering Services for COVID Relief (CARES Act) Grant Contract No. 22CV-S02

DeSoto County Board of County Commission is requesting qualifications from qualified individuals or firms to provide Grant Engineering and Architectural services for the County's Community Development Block Grant - CDBG Covid (CDBG-CV) contract number 22CV-S02. in the amount of $1,020,000.00. The awarded project will be utilized to construct “Tiny Home” transitional housing and necessary infrastructure to serve homeless individuals in DeSoto County. The Engineering will involve preliminary evaluation of the infrastructural needs of the project site, Design, Permitting, Bidding and Inspection Services for the construction of the necessary infrastructure, the Tiny Homes, including floodplain assessment, and design elements that address elevation of the homes and structures to proper heights and addresses handicap accessibility within DeSoto County, Florida.
Grant Architectural, Structural Engineering, and or Civil Engineering services shall include the following Scope of Work for this Request for Qualifications for Engineering/Architectural Services:
SCOPE:
Project Design • Work with the County to complete a Preliminary Evaluation for establishing Engineering Design Approach of Construction Scope, including elements addressing compliance with construction in the 100-year floodplain, and the incorporation of handicap accessibility, • Complete or have completed any Necessary Surveys, Geo-Technical, (if applicable), • Work with the County and the Grant Administrator to insert the required CDBG required items into the specifications, and • Design, Prepare and Deliver Signed and Sealed Bid Documents (Plans and Specifications and Solicitation Advertisement) to the County.
Bidding Services • Coordinate, Attend and Participate in Pre-Bid Meeting (if applicable), • Prepare and Distribute any Addendums to Attendees of the Pre-Bid Meeting and other Parties that have inquired about the Invitation to Bid, • Prepare and submit necessary project permits to the applicable agencies, • Review Bid Proposals for Accuracy, • Make Recommendation of Award to the County, • Prepare Notice of Award and Submit to the County, • Coordinate, Attend and Participate in Pre-Construction Meeting.
Construction Engineering and Inspection Services • Inspect the Construction Site Weekly, • Prepare and provide the County, Grant Administrator and FloridaCommerce with monthly updates, • Participate in person or telephonically in monitoring visits and meetings, as needed, • Make revisions as necessary to drawings to address unforeseen issues, • Work with the Construction Contractor and the County on any necessary Change Orders, • Co-Execute any necessary Change Orders, • Review and approval of Construction Contractor Pay Requests, • Conduct Semi-Final Inspection(s) of the Construction Work at Substantial Completion, • Prepare and deliver Punch list to the Construction Contractor, County, and Grant Administrator, • Prepare and deliver Certification of Completion to the Construction Contractor, County, and Grant Administrator, and • If not included in the Construction Contract, prepare and provide the County with As-Built Drawings • Provide the Grant Administrator, managing the project, with developmental support for the project.
GOVERNING FEDERAL REGULATIONS/STATE STATUTES/RULES LOCAL: Procurement and contracting for all services shall conform to CDBG guidelines as well as the State Statutes, State rule and Federal Regulations including 2 CFR, Part 200, Appendix II of Part 200, OMB Circular A-102, attachment O; s. 255.0525 and 287.055 Florida Statutes, Rule 73C-23 Florida Administrative Code.
To ensure compliance with Chapter 287.055, Florida Statutes proposers for the RFQ #25-01-00 are not to include pricing within the submittals. Once the County's ranking committee establishes the most qualified individual or firm, the County will negotiate the price and profit with the selected individual or firm. All records shall be maintained in accordance with state and federal CDBG requirements.
SOLICITATIONS To maximize competition, the County is advertising this RFQ #25-01-00 in the The Sun – Port Charlotte/Punta Gorda, a Metropolitan Statistical Area newspaper; and will also be emailed to the County's Minority and Women Business Enterprise list as updated from the Florida Office of Supplier Diversity and will be provided to the Florida Office of Supplier Diversity to post. This solicitation will also be posted on DemandStar.
SUBMITTAL PARAMETERS AND DISQUALIFICATION Proposers shall submit one (1) signed original and five (5) complete copies of the package. One (1) digital/electronic copy will be submitted on electronic media in Adobe Acrobat PDF readable format replicating the content of the paper version of the submission. The digital copy will be an exact duplicate of the paper response submitted. All submissions shall be sealed, marked with the RFQ number and delivered to the DeSoto County Florida Board of County Commissioners at 201 E. Oak Street, Suite 203, Arcadia, FL 34266 no later than March 3, 2025 at 2:00PM, or as amended by addenda to the RFQ. Qualifications proposals must be clear, concise, and specific. To facilitate effective evaluation by the County, qualifications proposals shall be limited to 70 pages, excluding sectional dividers, and front and back covers. Qualifications proposals which exceed this length will be considered non-responsive and will not be evaluated.
Qualifications Proposals are due and must be received by the due date outlined in this RFQ #25-01-00. Responses/qualifications proposals received later than the date and time specified will be deemed as non-responsive and will not be considered. The County will not be responsible for the late delivery of any qualifications proposals that are incorrectly addressed, delivered in person, by mail, or any other type of delivery service.
Responses/qualifications proposals must be signed by an individual of the respondent’s organization legally authorized to commit the respondent’s organization to the performance of the product(s) and/or service(s) contemplated by this document.
The DeSoto County Board of County Commissioners reserves the right to accept or reject any or all qualifications proposals or any parts thereof; and the award; if an award is made, will be made to the most responsible firm with the best qualifications proposal whose proposal and qualifications indicate that the award will be in the best interest of DeSoto County. The Commission reserves the right to waive irregularities in the RFQ responses.