Compost Collection Services

The City of Fairfax, Virginia, is soliciting bids under IFB-126379 to establish a term contract for the collection, hauling, and processing of food and organic waste. The scope of work primarily involves the twice-weekly collection of ten 65-gallon carts located at City Hall, though the City may expand capacity or sites as needed. The contractor is responsible for transporting waste to City-approved permitted processing facilities and providing monthly performance reports on tonnage, volume, and missed pickups. The service includes bin washing and liner services, with a requirement to respond to emergency requests, such as overflowing bins, within 24 to 48 hours. Yard waste is explicitly excluded from this contract. The contract runs from the date of award through September 30, 2029, with the option for two successive one-year renewals. Award will be granted to the lowest responsive and responsible bidder based on firm fixed unit pricing per cart. Bidders must be eVA registered and provide comprehensive documentation, including a bid submission form, references, and proof of E-Verify enrollment. Contractor vehicles must comply with VDOT and OSHA safety standards and be clearly marked with the company name, phone number, vehicle number, and a food waste collection designation. Required insurance coverages include Workers Compensation, $1,000,000 for Employer Liability and Automobile Liability, and Commercial General Liability of $1,000,000 per occurrence and $2,000,000 in the aggregate. Payment terms are standard at 30 days after invoice or delivery, with the City reserving the right to retain up to 5 percent of the order value until contract completion. Bids must be submitted electronically by September 30, 2026, at 3:00 p.m.