Comprehensive Energy & Water Evaluations

The Montana Department of Military Affairs (DMA), through its Construction Facility Management Office, has issued a Request for Proposal (RFP FMO-RFP-2026-0148AB) seeking qualified contractors to perform comprehensive ASHRAE Level II and Level III energy and water audits at multiple Montana Army National Guard (MTARNG) sites statewide. The primary objective is to assess current energy and water usage, identify efficiency opportunities, and provide detailed audit reports structured using the required Life Cycle Cost Analysis (LCCA) template. Proposals must be submitted electronically via the eMACS portal by January 13, 2026, and include mandatory documentation such as Business Information, Offeror Qualifications, Provision of Services, and a completed Price Sheet. The procurement adheres to Montana procurement regulations and incorporates state and federal standard terms and conditions, with particular emphasis on compliance certifications related to equal pay (Executive Order No. 12-2016), nondiscrimination against firearms entities, and protection of trade secrets. The contract is anticipated to be firm-fixed-price with pricing submitted as a lump sum on the Price Sheet; no prior estimate of contract value has been provided. The contractor will be responsible for conducting on-site inspections consistent with ASHRAE standards and delivering final reports for government review and acceptance via the eMACS system. While specific evaluation criteria are not fully detailed, proposals failing to include required documents or certifications will be disqualified. An additional bonus incentive of 5% on evaluation scoring is available for compliance with equal pay certification requirements. The RFP does not specify packaging or delivery terms, nor detailed clauses common in federal contracts, such as security clearances or organizational conflict of interest provisions. The primary point of contact is Amanda Battin at the Montana DMA, who can assist with further inquiries. The solicitation underscores procedural rigor in submission and compliance but leaves certain administrative details, such as invoicing methods and award basis, to be clarified post-award.