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Compressor and Vacuum Maintenance and Repair

Active
IFB 7500 JRN1042State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Austin is seeking a vendor to provide comprehensive maintenance and repair services for air compressors and vacuum systems across its facilities, including Austin Facilities Management and the Austin Convention Center. The selected contractor must deliver on-site preventative maintenance and emergency repair services to ensure uninterrupted operations, with the flexibility to expand services to additional City locations as needed. The contract is issued under solicitation number IFB 7500 JRN1042, with proposals due by August 6, 2026, and was posted on July 13, 2026. All work must be performed in accordance with City standards and operational requirements, and the contractor is expected to respond promptly to service calls. Primary points of contact for the solicitation are Jacqueline Nunez for technical inquiries and Donna Powell-Maddox for small and minority business resource questions. While the exact physical locations and NAICS code are not specified, performance is expected to occur within Austin, Texas, and the contract does not include a set-aside designation. Bidders must demonstrate proven capability in handling industrial compressor and vacuum systems and be prepared to meet the City’s maintenance and response timelines.

General Info

Austin seeks vendor for air compressor and vacuum system maintenance and emergency repairs across city facilities.

Agency

Texas → City of AustinView Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenanceView NAICS

Place of Performance

Not specified

Set-Aside

NONE

Documents

(11)

SUBMITTAL - Living Wage

DOCX

SUBMITTAL - Key Personnel

DOCX

SUBMITTAL - Employer Certification Wage Theft Ordinance - Responsibility Criteria

DOCX

Solicitation and Contract Packet

PDF

SUBMITTAL - Offeror References

DOCX

SUBMITTAL - Small Business Preference

DOCX

SUBMITTAL - Offer and Acceptance

DOCX

SUBMITTAL -Local Business Preference

DOCX

SUBMITTAL - Subcontracting Plan, No Goals

DOCX

ATTACHMENT - Insurnace

DOCX

SUBMITTAL - Pricing

XLSX

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyTexas → City of Austin
Contacts2 people available
OfficeN/A
Organization / Agency
Texas → City of Austin
View Agency Profile
Office AddressN/A
Contacts
Donna Powell-MaddoxSmall Minority Business Resources Questions

Full Description

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The purpose of this contract is to acquire maintenance and repair for air compressors and vacuum systems for Austin Facilities Management and Austin Convention Center. The selected Offeror must be able to provide on-site preventative maintenance and repair services. The City of Austin (City) locations may be added as needed.

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NAICS: 811310
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Heavy Duty Trucks, Parts, and Maintenance Repair ServiceThis solicitation establishes a contract for the procurement of medium and heavy-duty trucks, parts, and maintenance repair services through the Local Government Purchasing Cooperative d/b/a BuyBoard, serving cooperative members primarily in Texas. The contract term runs from December 1, 2026, through November 30, 2027, with two optional one-year renewals, and is open for purchases by members at any time during the term. Vendors must be authorized by manufacturers to sell, install, and service the proposed vehicle brands and must hold a valid Texas Franchise Motor Vehicle Dealer Certificate or equivalent licensing in any other state they intend to serve. Pricing submissions must include base vehicle prices with all ancillary fees—such as state inspections, titling, registration, pre-delivery inspection, make-ready, and manufacturer destination fees—embedded, excluding only delivery charges, which must be quoted separately as per-mile fees. Optional equipment must be fully disclosed in a complete list for the proposal to be considered, and unpublished options may only be offered if their total cost remains under 25% of the base vehicle plus published options. A $400 BuyBoard fee must be collected from each purchasing entity but excluded from the quoted vehicle price, while a 2% cooperative service fee must be included in the pricing for parts and labor. The solicitation requires vendors to submit detailed compliance documentation, including felony conviction disclosures, debarment certifications, resident/nonresident status, HUB certification, EDGAR compliance, and affirmations regarding no boycotts of Israel or energy companies, as well as no association with excluded nations or terrorist organizations. Proposals must be submitted electronically as searchable PDFs through the BuyBoard portal by August 13, 2026, at 4:00 PM, with hard copies accepted only via hand delivery or U.S. Mail to the Texas Association of School Boards in Austin. All tangible goods must be packaged in new, sturdy, industry-standard containers suitable for safe transport and storage, with palletized items delivered on standard pallets. Each shipment must include a packing list detailing vendor and member information, purchase order number, item descriptions, quantities, product codes, container counts, and all product warranties; for hazardous materials, MSDS sheets must accompany the first shipment. Vendors are responsible for all freight and risk of loss until delivery and acceptance by the cooperative member, with payment triggered only after receipt and acceptance, along with a compliant invoice adhering to the Texas Prompt Payment Act. The evaluation is weighted
The Local Government Purchasing Cooperative d/b/a BuyBoard

POSTED

in 30 days

DEADLINE

in about 1 month
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