Heavy Duty Trucks, Parts, and Maintenance Repair Service

This solicitation establishes a contract for the procurement of medium and heavy-duty trucks, parts, and maintenance repair services through the Local Government Purchasing Cooperative d/b/a BuyBoard, serving cooperative members primarily in Texas. The contract term runs from December 1, 2026, through November 30, 2027, with two optional one-year renewals, and is open for purchases by members at any time during the term. Vendors must be authorized by manufacturers to sell, install, and service the proposed vehicle brands and must hold a valid Texas Franchise Motor Vehicle Dealer Certificate or equivalent licensing in any other state they intend to serve. Pricing submissions must include base vehicle prices with all ancillary fees—such as state inspections, titling, registration, pre-delivery inspection, make-ready, and manufacturer destination fees—embedded, excluding only delivery charges, which must be quoted separately as per-mile fees. Optional equipment must be fully disclosed in a complete list for the proposal to be considered, and unpublished options may only be offered if their total cost remains under 25% of the base vehicle plus published options. A $400 BuyBoard fee must be collected from each purchasing entity but excluded from the quoted vehicle price, while a 2% cooperative service fee must be included in the pricing for parts and labor. The solicitation requires vendors to submit detailed compliance documentation, including felony conviction disclosures, debarment certifications, resident/nonresident status, HUB certification, EDGAR compliance, and affirmations regarding no boycotts of Israel or energy companies, as well as no association with excluded nations or terrorist organizations. Proposals must be submitted electronically as searchable PDFs through the BuyBoard portal by August 13, 2026, at 4:00 PM, with hard copies accepted only via hand delivery or U.S. Mail to the Texas Association of School Boards in Austin. All tangible goods must be packaged in new, sturdy, industry-standard containers suitable for safe transport and storage, with palletized items delivered on standard pallets. Each shipment must include a packing list detailing vendor and member information, purchase order number, item descriptions, quantities, product codes, container counts, and all product warranties; for hazardous materials, MSDS sheets must accompany the first shipment. Vendors are responsible for all freight and risk of loss until delivery and acceptance by the cooperative member, with payment triggered only after receipt and acceptance, along with a compliant invoice adhering to the Texas Prompt Payment Act. The evaluation is weighted