Computer: Hardware/Peripherals/Networking Equipment/Repair/Service

This solicitation seeks to establish catalog- or hourly-rate contracts for the repair and servicing of computer hardware, peripherals, and networking equipment for members of the Goodbuy Purchasing Cooperative in Texas. The contract period extends from March 1, 2026, through February 28, 2027. The procurement is structured as a competitive Invitation to Bid (ITB) under solicitation number 26-27 4D000, managed by Goodbuy Purchasing Cooperative. Key procurement milestones include legal advertisement in September 2025, bid opening on January 22, 2026, board approval scheduled for February 26, 2026, and contract activation on March 1, 2026. The contract is intended for statewide performance in Texas, with vendors specifying regional service coverage through designated forms. Bidders must comply with detailed General Terms and Conditions, including clauses on contract time periods, assignment prohibitions, addenda, and scope deviations. The solicitation mandates strict adherence to quality and safety standards, including first-class condition requirements, recognized safety certifications for electrical equipment, and submission of Material Safety Data Sheets for hazardous materials. Evaluation of bids will follow a trade-off approach rather than lowest-price-technically-acceptable, considering factors such as price, vendor reputation, product and service quality, service capabilities, past performance, warranties, availability, and compliance with legal requirements including utilization of historically underutilized businesses. Vendors offering alternate brands or models to those specified may do so if clearly disclosed at submission. Contracts awarded will require vendors to maintain ethical standards, disclose conflicts of interest, and operate drug-free workplaces. Additionally, vendors must certify compliance with federal procurement standards when doing business with members who use federal grant funds, including Davis-Bacon wage provisions and equal employment regulations, evidenced through the Edgar Vendor Certification Form. Deliveries must be made freight prepaid, F.O.B. destination, with inspection and acceptance occurring at the member's delivery location. Invoicing is performed on a per-member basis with no centralized payment office, and no electronic invoicing system is mandated. The contract also includes clauses governing substitution of subcontractors, contract assignment, and remedies for defective goods or services, including replacement within five business days. Vendors must follow ethical filings per Texas requirements and provide necessary tax and ethics certifications as part of the bid submission. Overall, this contract seeks qualified vendors capable of timely, high-quality service and support for computer hardware and networking repair under cooperative purchasing rules applicable to Texas public entities.