Computers, Peripherals, and Accessories

Collin County, Texas, is soliciting sealed bids from Dell Platinum or Titanium level resellers for the procurement of business-class computer equipment, including laptops, desktops, tablets, monitors, and accessories. This procurement supports the county's annual hardware refresh cycle, which aims to replace approximately 600 of its 3,000 Windows-based computers per year over a five-year period. The contract is for an initial one-year term with two optional one-year renewals and has an estimated annual value of 1.2 million dollars. Awarding will be based on the lowest and best bid, specifically evaluating the firm-fixed markup percentage applied to manufacturer pricing and the bidder's past performance and delivery history with the county. Key requirements include a five-year manufacturer warranty covering accidental damage for all portable devices and the mandatory pass-through of all manufacturer price reductions, rebates, and promotional pricing to the county. Deliveries must be made FOB to designated county locations within 15 calendar days of an order. Bidders must submit a Recycled Material Content Questionnaire and Affidavit, a Conflict of Interest Questionnaire, and certify compliance with the Immigration and Reform Act of 1986 and federal debarment standards. All products must be new, unused, and compliant with ADA requirements. Invoices must be itemized with a purchase order number and submitted to the Collin County Auditor's Office for payment.