Conference Room Chairs

The Canadian Grain Commission is seeking to procure 50 fully adjustable conference room chairs for delivery and installation at its location at 303 Main Street, 6th floor, Winnipeg, Manitoba, with a required delivery date of September 1, 2026. This requirement is issued under the PWGSC Furniture for Office Seating Supply Arrangement E60PQ-120001/PQ and is restricted to pre-qualified suppliers holding this arrangement; non-SA holders may submit bids but cannot be awarded a contract unless they first obtain the supply arrangement, and the award will not be delayed for that process. The chairs must meet stringent technical specifications including a minimum weight capacity of 275 lbs, a high padded backrest, synchro tilt mechanism, independently adjustable lumbar and seat depth, fully articulating and lockable armrests, metal base frame, hard surface casters, and wipeable upholstery with pricing options for both leather and vinyl, including black as a standard option. The seat must be constructed with memory foam or triple-density foam, and all plastic components must be recyclable. A 10-year warranty covering parts and labor—including casters, pneumatic cylinders, arms, and foam—is mandatory, with a five-year minimum warranty on user-adjustable components. The chairs must also be labeled with instructions and meet ANSI/BIFMA e3 minimum Level 2 environmental standards. Delivery must comply with DDP Incoterms® to the specified site, with the contractor responsible for unloading, moving, unpacking, inspecting for damage, and removing all debris using a dumpster arranged by the contractor. Bidders must submit a technical bid demonstrating compliance with mandatory technical criteria, a financial bid containing all pricing in a separate section, and certifications verifying conformity to federal employment equity requirements, environmental standards, product specifications, and price accuracy. The evaluation is governed by pass/fail gates for technical compliance and price-based selection under the SACC Manual. The contract will be paid via a firm lot price after installation acceptance, confirmed by a joint inspection within three business days of completion, with any deficiencies addressed within defined timelines. Invoices must be submitted according to prescribed guidelines, and the contract is subject to audit, governed by Manitoba law, and incorporates the Supply Arrangement terms and conditions. Bids are due by June 23, 2026, and must be electronically submitted to the designated mailbox with file size limits and sequential labeling if split into multiple transmissions.