Consequence Management Support Center (CoMSupCen)

PURPOSE OF THE RFI: This announcement IS NOT a request for proposals. The National Guard Bureau (NGB) is issuing this request for information (RFI) announcement for to obtain capability statements from potential 8(a) entities in order to perform market research primarily to determine if firms possess the ability to execute a requirement. There is no solicitation at this time. This request for capability information does not constitute a Request for Proposals (RFP). Submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any information or costs incurred. All costs associated with responding to this notice will be solely at the interested party's expense. Not responding to this notice does not preclude participation in any future RFP, if any is issued. 2.0 Background: Mission: In responding to the CBRN threat, the NGB organized and equipped various types of teams of military personnel throughout the US to respond to natural disaster, man-made threats or other incidents. These NGB teams include: A. Weapons of Mass Destruction Civil Support Teams (CST) to assess events, advise civilian agency responders, and facilitate requests for assistance to help save lives, prevent human suffering and mitigate major property damage. The 57 WMD-CST teams (each consisting of about 22 military personnel) perform command, operations, administrative/logistics, medical, and survey functions. B. Chemical, Biological, Radiological, Nuclear, Enhanced Response Force Package (CERFP): 17 teams (each with about 186 military personnel per team) to respond to a CBRN incident by assisting other agencies in personnel decontamination, emergency medical services, casualty search and extraction, and perimeter security. C. Homeland Response Force (HRF) to augment CERFP with brigade and battalion level command and control with additional security, search/extraction, decontamination, and medical triage capabilities. There are 10 HRF's with approximately 566 military personnel per team. D. Fatality Search & Recovery Teams (FSRT) to serve as a reach-back capability for the CERFP and HRF for fatality management, food service, and water requirements. There are 27 teams with 12 to 14 military personnel per team. The Consequence Management Support Center (CoMSupCen) supports chemical, biological, radiological, and nuclear defense and recovery teams deployed throughout the US and overseas. CoMSupCen itself is a 200,000 sq.ft. warehouse leased by Army Corps of Engineers in BlueGrass Station in Lexington, Kentucky. It is staffed by contractors to provide support to meet operational requirements of National Guard's Homeland Defense missions with capability to support contingency operations as often as 24/7 as follows (note this is not an all encompassing list): A. DIRECT SUPPORT OPERATIONS 1. Serve as the conduit for information and actions with the teams 2. Provide 24/7 logistic support to the teams 3. Maintain contact with commanders and team logistics points of contract to review an issues 4. Process and provide status on all requisitions for supply and maintenance from the teams 5. Provide Forward Area Support Teams (FAST) as required 6. Maintain the Forward Area Support packages 7. Monitor Due-In/Due-Out files B. TECHNICAL SUPPORT 1. Total support for all COTS equipment and consumables 2. Perform calibration as required 3. Administer the Repairable Exchange program 4. Perform and advise on maintenance 5. 24/7 Help Desk support 6. Provide technical training C. SPECIALIZED OEM-CERTIFIED TECHNICAL SUPPORT (Repair and/or Training) D. TECHNICAL REACH-BACK SUPPORT E. SPECIAL ACTIONS AND OPERATIONS 1. Create material requests for fielding of equipment to the teams 2. Create Component Parts List for main end items (including part number, description, quantity and pictures) 3. Photograph new equipment for the website catalog 4. Collect data (including manuals and training materials) on new equipment 5. Provide assistance to New Equipment Training (NET) as required 6. Issue equipment to the teams 7. Reconcile equipment list with the teams once equipment has arrived at each unit 8. Create issue request for materials (e.g., vehicle modifications) and create kits for shipment 9. Track the status of vehicle modifications F. SUBJECT MATTER EXPERTS 1. Provide technical support to teams during training and exercises 2. Emergency Tracking Accountability System (ETAS) upgrade and training support 3. Decontamination, medical and dress/redress tent repair and training support 4. Decontamination trailer repair and technical support 5. Decontamination system repair and technical support G. MATERIAL MANAGEMENT OPERATIONS 1. Perform cyclic inventory monthly 2. Perform 100% physical annual inventory 3. Collect and load data for new items into the catalog database 4. Assign Management Control Number (MCN) to items (locally assigned parts) 5. Obtain SSN-LIN Automated Management & Integrating System (SLAMIS) numbers for major end items 6. Perform Authorized Stockage Levels (ASL) reviews quarterly and make adjustment to reorder points as required H. PURCHASING 1. Process all procurements in accordance with FARs/DFARs 2. Conduct market research (new & replacement equipment) 3. Procure items for initial fieldings 4. Procurement of supplies & equipment for teams 5. Procurement of supplies & equipment for warehouse 6. Procurement of supplies, equipment & overhead necessities for CoMSupCen 7. Procurement of rental vehicles (for travel) 8. Subcontract for repairs to equipment for teams 9. Coordinate vehicle modifications & upgrades 10. Procurement of service contracts (on-site maintenance, cell phones, etc.) 11. Procurement for outside agencies (HDSE) 12. Invoice reconciliation 13. Process receipts for drop-shipments & overhead services 14. Procure task-related items/services and track/update process to report to NGB 15. Provide bi-weekly updates for outstanding team & internal procurement requests I. EQUIPMENT MAINTENANCE OPERATIONS 1. Process maintenance work orders 2. Manage Repairable Exchange (RX) program 3. Track, update and reconcile maintenance work order transaction (Maintenance Aging Report) 4. Requisition parts and supplies needed for repairs 5. Equipment calibration 6. Equipment Maintenance/Preventive Maintenance Checks and Services System (PMCS)/Repair 7. Sustainment and testing of Glove Box gloves 8. On site vehicle maintenance- Periodic vehicle exercising and repair actions through GSA J. MATERIAL HANDLING OPERATIONS 1. RECEIVING i. Process and receive all inbound shipments ii. Receive all ASL replenishment receipts within 24 hours of delivery iii. Mark all items in accordance with MIL-STD 129 labels 2. WAREHOUSING i. Manage the packaging, storage and movement of all warehouse inventory ii. Manage and control all hazardous, shelf life and calibration items iii. Pull inventory from requisitions for daily shipments 3. SHIPPING i. Prepare and package all outbound shipments ii. Prepare hazardous material shipments in accordance with regulations K. TRANSPORTATION SUPPORT OFFICE 1. Obtain transportation for vehicles, large shipments and field pick ups 2. Create airway bills, bills of lading, international or dangerous goods documentation for shipping of materials 3. Track all pickups and shipments until they have reached their destination 4. Report any vendor delays, missed pickups or problems 5. Maintain agreement commercial carriers to meet delivery timelines 6. Maintain capability to charter both commercial and private aircraft L. QUALITY CONTROL 1. Perform in-house inspections per Standard Operating Procedures (SOPs), Army Regulations, MIL-Standards and ISO9001:2008 2. Monitor the Maintenance Aging Report on a weekly basis 3. Perform weekly inspections in warehouse area in accordance with MIL-STD-129 and company procedures 4. Ensure employees have current HazMat certifications 5. Ensure employees have been trained in forklift safety and operations 6. Ensure all departments are conducting training and cross-training 7. Develop all quality control forms and maintain document log M. INFORMATION TECHNOLOGY 1. Develop and maintain web applications 2. Create accounts for new users 3. Provide training and support to all users 4. Manage and maintain the network to include: equipment, system security, website and disaster recovery applications 5. Request, install and maintain 4.0 How to Respond: This RFI is only open to 8(a) contractors at this time. If you are not an 8(a) contractor, the Government will not accept your capability statement. Based on the request in section 5 below, submit the a capabilities document to MAJ Scott Chandler (scott.a.chandler.mil@mail.mil) via email (with the subject line of - NGB RFI - CoMSupCen) no later than 15 August 2021, 10 AM local time Arlington, VA. Please use CoMSupCen RFI- (insert company name) for the subject of the email. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All responses should be submitted electronically using PDF, HTML, MS Word or PowerPoint formats. Responses shall not exceed 15 pages excluding cover page, 8 1/2 X 11, font size not smaller than 10. * ONLY written responses will be accepted. *Total e-mail file limit size is restricted to 15MB. Files exceeding this threshold shall be submitted over multiple messages, and be identified as "Message #x of #x" Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. 5.0 RFI submission. Business Name: Business Address: Cage Code: List all NAICS codes your entity is registered under: Responsible Point of Contact Specific details on your current and projected capacity to perform the any or all of the identified mission scope (under paragraph 3 above), in support of CoMSupCen and chemical, biological, radiological, and nuclear (CBRN) defense and recovery in support of teams deployed throughout the US and overseas. Any examples of previous experience in contracts (DoD preferred) in performing work similar in scope and magnitude to the above scope. Please provide the contract number; type of service; dollar amount; complexity; type of contract; period of performance; and a brief description of the scope of services. Please explain how your firm participated (as the Prime or subcontractor or teaming partner or joint venture). Provide if limitation on subcontracting IAW FAR 52.219-14 (small businesses) affect the ability to perform? If so please explain.