This Solicitation opportunity from Department Of State was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
CONSULAR AUDIO SYSTEM REPLACEMENT
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract seeks quotations for contractor services to replace the intercommunication systems at thirteen audio system windows within the U.S. Consulate compound in Surabaya. Interested bidders must follow specific submission instructions detailed in Section 3 of the solicitation and ensure their quotations are complete and in English. The U.S. Government aims to award the contract or purchase order to the lowest-priced, responsible offeror based on initial quotations, though discussions may occur if necessary. A pre-quotation conference is scheduled for May 13, 2026, at the Consulate in Surabaya, and interested parties should contact the designated official via email to arrange building access. Quotations must be submitted electronically by 4:00 p.m. Surabaya time on June 15, 2026, using acceptable file formats (Word, Excel, or PDF) with size restrictions of no more than 30MB per file. Required documents for submission include the SF-1449 form, pricing details, representations and certifications, additional information from Section 3, and proof of registration in the System for Award Management (SAM). Failure to comply with SAM registration or submission requirements may result in disqualification. The solicitation, issued under NAICS code 33431 by the American Consulate Surabaya, is managed through the Department of State office in Washington, D.C. Key contacts for this procurement are Baylor M. Duncan and Marjoko, who can be reached via the provided email addresses.
General Info
Agency
NAICS
Place of Performance
Surabaya, DC, 60217, IDNSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Enclosed is a Request for Quotations (RFQ) for contractor services to replace the intercommunication systems at 13 (thirteen) of its audio system windows at the U.S. Consulate compound in Surabaya. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Consulate intends to conduct a pre-quotation conference at the site; The pre-proposal conference will be held on May 13, 2026, at 01:00 p.m. at the U.S. Consulate General Surabaya. Prospective offerors/quoters should send an email to Marjoko@state.gov for additional information or to arrange entry permit to the building.
Quotations are due by June 15, 2026, at 04:00 p.m. (Surabaya time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to surabayaprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may result in the offeror’s proposal to be considered non-responsible and no further consideration will be given.