This Solicitation opportunity from Department Of State was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
CONSULAR AUDIO SYSTEM REPLACEMENT
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The U.S. Consulate General in Surabaya is seeking a contractor to replace intercommunication systems at thirteen audio system windows within its compound, with a projected contract value of $160,000. The solicitation, numbered 191D8026Q0001, is being conducted on a Lowest Price Technically Acceptable (LPTA) basis, meaning award will go to the lowest-priced responsive and responsible offeror whose proposal meets all mandatory technical and administrative requirements. Proposals must be submitted electronically by June 15, 2026, at 4:00 p.m. Surabaya time to surabayaprocurement@state.gov in MS-Word, Excel, or PDF format, with each file not exceeding 30MB; larger submissions must be split into multiple emails. Offerors must complete and submit SF-1449, Section I Pricing, Section 5 Representations and Certifications, and additional materials outlined in Section 3, including proof of active SAM registration prior to submission. A pre-quotation conference is scheduled for May 13, 2026, at the consulate, and attendance requires prior arrangement via email to Marjoko@state.gov. Performance is to begin within seven days of notice to proceed and must be completed within 150 calendar days, with all work occurring at the consulate’s location in Surabaya. The contract requires installation of new systems according to specified technical standards, submission of as-built drawings and test reports, and strict compliance with labeling and cable identification requirements. All equipment and documentation become U.S. Government property upon delivery. Key personnel must be English-speaking and approved in advance, and all workers require government-issued identification and pre-authorization for site access. Payment will be made by electronic funds transfer, with invoices required to show VAT separately. Bonding requirements include performance and payment bonds, and compliance with numerous FAR clauses covering whistleblower rights, Buy American, labor standards exemptions, equipment restrictions, and systems for award management maintenance are mandatory. No set-asides are in effect, and there are no contract options or equitable adjustments available beyond those permitted under standard change order clauses.
General Info
Agency
NAICS
Place of Performance
Surabaya, DC, 60217, IDNSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Enclosed is a Request for Quotations (RFQ) for contractor services to replace the intercommunication systems at 13 (thirteen) of its audio system windows at the U.S. Consulate compound in Surabaya. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Consulate intends to conduct a pre-quotation conference at the site; The pre-proposal conference will be held on May 13, 2026, at 01:00 p.m. at the U.S. Consulate General Surabaya. Prospective offerors/quoters should send an email to Marjoko@state.gov for additional information or to arrange entry permit to the building.
Quotations are due by June 15, 2026, at 04:00 p.m. (Surabaya time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to surabayaprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may result in the offeror’s proposal to be considered non-responsible and no further consideration will be given.
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