CONSULAR AUDIO - VISUAL PREVENTIVE MAINTENANCE SERVICES

The U.S. Embassy in Bujumbura, under the Department of State, is seeking offers for Consular Audio-Visual Preventive Maintenance Services under solicitation 19BY7026Q0008, with proposals due by July 18, 2026, at 10:00 a.m. Bujumbura time. The contract is anticipated to be a firm fixed price arrangement, payable in USD, and will be awarded to the lowest-priced responsible offeror without discussions unless necessary. The scope includes quarterly preventive maintenance inspections for AV head-end systems and teller window installations, as well as up to three emergency service calls per year, all performed at the embassy’s location in Bujumbura, Burundi. Services must adhere to manufacturer-recommended procedures outlined in technical manuals and the specifications detailed in Attachment 1, with required reporting delivered within five business days of each visit. The contract has a one-year base period with four optional one-year periods, for a maximum total duration of 60 months, with performance expected to begin no later than October 1, 2026. Offerors must provide detailed pricing for all line items, including a separate 18% Value Added Tax line item not included in base CLIN rates, and must submit invoices with signed maintenance checklists after each service. Invoicing must comply with FAR 32.905(e), and payment will be remitted to the contractor’s address on file unless otherwise specified. All offerors must be registered in SAM with a valid Unique Entity Identifier and must maintain current annual representations and certifications, including socioeconomic status and compliance with FAR 52.212-3 and 52.212-5. Submission must include completed SF-1449, pricing, representations, proof of SAM registration, evidence of a permanent presence in Burundi or a plan to establish one within 30 days of award, DBA insurance pricing compliant with FAR 52.229-11, and proof of required insurance certificates. Proposals must be submitted electronically via email with a designated subject line, in MS-Word, Excel, or PDF format, and must not exceed 30MB per email. Offerors must also comply with federal requirements including the Contractor Code of Business Ethics and Conduct, whistleblower protections, worker’s compensation and war-hazard insurance overseas, tax provisions for foreign fixed-price contracts, and prohibitions on confidential internal agreements. The contractor