Consular Microphone system replacement in Rio de Janeiro

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION (OVERSEAS CONTRACTING ACTIVITIES) 1. It is recommend that Consulate Rio de Janeiro use other than full and open competition for the acquisition for a new ACS/IV microphone system. The estimated cost is $70,000. 2. Nature and/or description of the action being approved. Restoration of the ACS/IV Microphone System Replacement located on the Mezzanine level of the consulate. 3. A description of the supplies or services required to meet the agency's needs. The Consulate requires the removal of the current existing microphone installations, including cables and all other involved parts, required for the installation of the new Consular Services microphone window system. This includes the restoration of all finishes damaged or affected to their previous state. The contractor will provide and install the microphone system, provide training on how to use the new equipment, provide the listed spare parts, and perform maintenance work. 4. An identification of the statutory authority permitting other than full and open competition. 5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited). The contactor, INNOVATIVE COLLABORATION, INC., installed a system for the Consular NIV system in 2021. The Consulate now requires the same system to avoid duplicate parts and training of two different systems. 6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70). The consulate announced a project in April of 2020 on FedBizOpps. INNOVATIVE COLLABORATION, INC, was the lowest technically acceptable bid for that announcement. The Consulate suggests that to maintain continuity of systems, that INNOVATIVE COLLABORATION, INC be awarded this new contract/order. 7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable. 8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted. A market survey was complete in 2020 for a similar project. The Consulate then announced this project in April of 2020 on FedBizOpps. INNOVATIVE COLLABORATION, INC, was the lowest technically acceptable bid for that announcement. The Consulate suggests that to maintain continuity of systems, that INNOVATIVE COLLABORATION, INC be awarded this new contract/order. 9. Any other facts supporting the use of other than full and open competition. 10. A listing of sources, if any that expressed, in writing, an interest in the acquisition. 11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.