Contract 226392 AMD 1

The Utah Division of Purchasing intends to award Contract 226392 AMD 1 under a sole-source justification, bypassing standard competitive procurement procedures in accordance with the Utah Procurement Code. This action is supported by documented justifications indicating that the required services—specifically system enhancements for DABS including amendments to outbound pick message interfaces, addition of audio recognition features, smoke testing during a holiday weekend, and implementation of Spanish language dialogs—are uniquely provided by Voxware, Inc., with no alternative vendor available. Transitional costs associated with switching vendors are deemed cost-prohibitive, and continuing with the existing contractor is deemed necessary to avoid service disruption, ensure system compatibility, and maintain continuity in state operations. The contract amendment, valued at $35,946.99, retroactively covers work already performed and increases the total contract value from $320,400 to $356,347, triggering compliance with state requirements for documentation and notification, though no public notice was waived under applicable exceptions. The procurement unit, DGO/DTS, has met all criteria under Rule R33-108-101c, including market research and confirmation that the services are not obtainable through existing state cooperative contracts. The contract is limited to performance within the State of Utah, with delivery terms specifying F.O.B. Destination, freight prepaid, and no additional freight charges to the state. Payment processing is handled by the Division of Purchasing in Taylorsville, with invoices issued under state-specific numbering systems rather than federal platforms like WAWF. Special requirements include mandatory adherence to Utah’s anti-boycott statute prohibiting involvement in economic boycotts of Israel, with contractors required to notify the state of any such involvement. Contract extensions beyond 120 days require legal consultation and must meet strict criteria such as preventing loss of federal funds, avoiding lapses in essential services, or addressing procurement errors. Trial use provisions limit the contract term, and any future increases above $50,000 would necessitate public notice unless waived. No federal contract clauses, standardized evaluation factors, or formal performance specifications are applicable, as this is a state-level administrative action driven by procurement exceptions rather than standard federal acquisition protocols. No COR, COTR, or PCO details are provided, and no formal packaging, inspection, or quality standards are specified beyond the need to fulfill the delivered scope as defined in the Statements of Work.