Contruction Testing And Special Inspection Contract

The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified Suppliers for services to be provided, which consist of comprehensive testing of materials and special inspections in accordance with the contract documents, applicable building codes, current ASTM standards, including ASTM E29-22, and all applicable Utah laws and regulations governing construction testing and inspection services. Services shall encompass all phases of construction testing and quality assurance required for educational facility projects. Site conditions may necessitate adjustments to the quantities of necessary tests based on field observations and engineering judgment. The contractor shall maintain all required Utah state licenses, certifications, and registrations necessary to perform construction testing services within the state. All personnel performing testing and inspection services shall hold appropriate Utah certifications and qualifications as required by state law and industry standards for Canyons School District (CSD). It is anticipated that this RFP may result in a contract award to a qualified (Supplier) as needed and as defined further in the Scope of Work.   This RFP is designed to provide interested Suppliers with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or exclude any relevant or essential data. All proposal preparation costs and any associated activities related to this RFP are the sole responsibility of the Supplier.    All solicitation responses must be submitted electronically through Euna Procurement, powered by Ion Wave.
  All procurement-related inquiries relative to this bid must be submitted through the questions tab in Euna Procurement, powered by Ion Wave and will be answered through Euna Procurement, powered by Ion Wave up to the Q & A deadline.   Proposals will be opened electronically within five (5) business days of the closing of the solicitation.    
Eligibility Requirements:  
The proposing Supplier must be properly licensed to do business in the State of Utah. Some eligibility requirements that require checkboxes and/or responses can be found in the Attribute Library.
    General Information   A. Inquiries All inquiries relative to this RFP must be submitted through Euna Procurement, powered by Ion Wave and will be answered through and Euna Procurement, powered by Ion Wave up to the Q & A deadline.   B. RFP Award When the award is made, it will be posted in Euna Procurement, powered by Ion Wave. In the event that the RFP is canceled after the closing date, that information will be posted on Euna Procurement, powered by Ion Wave as well.
  C. Right of Rejection CSD reserves the right to reject the low bid if the products bid are not equal to or better than the items listed on the Price Schedule and/or are not acceptable in appearance, durability, and performance (applicable if samples are requested and evaluated).
  D. Contract Period This agreement shall commence on the date of the RFP award by the Board of Education and continue for one (1) year. Each bid must include an option whereby CSD, at its sole discretion, can extend the contract annually for up to four (4) additional years with the same terms, prices, and conditions set forth in this document and/or as negotiated between the successful supplier and the Procurement Officer. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term.
  E. Contract Pricing The contract will be a Firm Fixed Price Contract. Consideration for bid price increases or decreases will be made only for extreme changes in market conditions, as determined and agreed upon by the CSD Procurement Officer and the supplier.   F. Oral Presentations An oral presentation by the proposing Supplier to expand on their submitted proposal may be required.  Presentations will be scheduled after the submission of proposals.  More information about the required presentation content will be addressed at that time.     Scope of Work: See attached document     Technical Proposal Requirements Proposing Suppliers are expected to complete Schedules A-D (in Attachments) and upload as part of of their proposal.  Schedule F (Price) should filled out in the Bid Line section of Ion Wave.  No pricing should be attached or included in your general proposal as it will be uploaded to the evaluation committee.  Not following this requirement may be grounds for disqualification.     
Evaluation of Proposals Evaluation Criteria  CSD will evaluate each proposal submitted based on responsiveness to CSD’s overall needs. The award of contract, if made, will be to the supplier(s) who are responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the pricing for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP.     n/a: Certification of Proposal (Schedule A)      25 Points:     Executive Summary (Schedule B)         25 Points:     Qualifications/Experience (Schedule C)           10 Points:     References (Schedule D)      40 Points:     Price Proposal (Schedule E)
  Evaluation Method The schedules will be scored by an evaluation committee. Evaluators will score each section 1-5 (1 being low and 5 being high). Scores will then be multiplied by a specified number (see the example evaluation sheet.   Schedule E (Price) will be evaluated by the Purchasing Agent using the following point weight method: (Lowest Proposed Price / Each Individual Proposed Price) x 40 Points.   NOTE: If price proposals are unclear and clarification is needed, the Purchasing Agent reserves the right to request a best and final offer from all submitting Suppliers.