COOLER, AIR, EVAPORAT

The contract solicitation SPE8E9-26-Q-0425 seeks the procurement of 13 evaporator air coolers identified by NSN 4120-01-612-8300 under a Firm Fixed Price arrangement with no tolerance for quantity variations. The requirement is issued by the Department of Defense through DLA Troop Support, Construction & Equipment MRO SVC I, and is designated as a Small Business Set-Aside under NAICS code 423730. The delivery deadline is set at 60 days ADO with FOB Destination terms, and all items must be packaged and labeled in compliance with ASTM D3951 and MIL-STD-129, with DLA’s Master List of Technical and Quality Requirements taking precedence over any conflicting standards. Palletization must adhere to DLA Packaging Requirements RP001, and each unit must be marked in accordance with the specified quantity per unit pack of 001. Inspection and acceptance are to occur at destination, governed by fixed-price inspection clauses, and receiving reports must conform to DFARS Appendix F. The contract incorporates numerous FAR and DFARS clauses by reference, including those related to equal opportunity for workers with disabilities, employment reporting on veterans, combating human trafficking, government delay of work, and export controls. Contractors must comply with cybersecurity requirements for controlled unclassified information under DFARS 252.204-7020 and meet FedRAMP Moderate baseline standards if using cloud services. Compliance with Buy American provisions, hazardous materials identification as per FAR 52.223-3, and supply chain traceability documentation retention is mandatory. Offerors must maintain current and accurate representations in the System for Award Management (SAM), including certifications on covered defense telecommunications equipment, foreign ownership disclosures, and tax exemptions. Payment must be processed through Wide Area Workflow, with appropriate documentation such as invoices and receiving reports submitted based on fixed-price line item requirements. The solicitation allows for alternate product offers provided a comprehensive data package—including design, performance, and testing data—is submitted, and rated order authority under DPAS applies to ensure national defense priority. No variation in quantity is permitted, and proposals must include any applicable price breaks, with first-time buyers required to submit informal cost breakdowns via email during submission.