Coordinator for BBG Journalism Training

Modified: The deadline for all proposal submissions has been extended to Friday, April 22, 2016 at 12:00pm EDT. Broadcasting Board of Governors BBG Research Office (non-personal service) Coordinator for BBG Journalism Training in Audience Research in Prague Synopsis: THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR A COMMERCIAL ITEM PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. (ii) This solicitation document and incorporated provisions and clauses are those in effect from the Federal Acquisition Circular (FAC) 2005-087, dated March 7th, 2016. (iii) Solicitation No. BBG50-Q-16-0035 is issued as a Request For Quote (RFQ) and a contract will be awarded using simplified acquisition procedures in FAR Part 13. The North American Classification System Code is 711510/812990 (iv) This is a one hundred percent (100%) total small business set-aside. The North American Industry Classification Systems (NAICS) code for this acquisition is 711510/ 812990 with a small business size standard of $7.5M. BACKGROUND: The Broadcasting Board of Governors (BBG), Office of Contracts (CON) located in Washington, D.C. is seeking a liaison/coordinator for the BBG workshop on audience research for journalists. The workshop will take place in Prague, Czech Republic, on September 11-17, 2016. The program involves bringing Russian journalists to Prague for on-site professional training as described in Attachment A titled "Statement of Work (SOW)". The Government anticipates awarding a single Purchase Order this Solicitation on/or about on April 26TH, 2016 and no later than April 28TH, 2016 for the requested services. The Period of performance of the Purchase Order shall be effective May 1, 2016 - September 30TH, 2016. The Contractor shall submit an invoice electronically for services provided the preceding month in accordance with the Prompt Payment Act. (v) The Federal Acquisition Regulation (FAR) provision FAR 52.212-1 Instructions to Offerors-Commercial Items, applies to this solicitation. FAR provisions and clauses may be obtained from the Internet Web address at: http://acquisition.gov/far/index.html. Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below. The contractor shall demonstrate their ability and experience in providing the required services. Offeror's minimum qualifications shall include but not be limited to: 1) Offeror's Qualifications - The Offeror shall provide their curriculum vitae (CV)/resume that includes work experience, education and specialized training necessary to provide the required services under this solicitation. The Offeror must be able to demonstrate proficiency in writing and speaking in the English, Czech, and Russian languages. 2) Experience - The Offeror shall demonstrate experience in providing the required services under this solicitation to Governmental and/or commercial customers. 3) Price Proposal - Provide cost to execute the training event INTERESTED OFFERORS RESPONDING TO THIS SOLICITATION SHALL SUBMIT THE FOLLOWING ITEMS TO THE CONTRACTING OFFICER: (1) a Technical Proposal which addresses the technical factors described below in (viii) and (2) and a Price Proposal in accordance with (vii). Which must be filled out by the interested contractor as well as either a copy of FAR 52.212-3 Offeror Representations and Certifications-Commercial Items or a statement that FAR 52.212-3 has been completed in the System for Award Management website. The technical and price proposals must be submitted separately. No price information should be contained within the technical proposal. (viii) The Government will award a single Firm-Fixed Price Purchase Order resulting from this RFQ to the responsible offeror whose proposal conforming to the RFQ shall provide the best value to the Government, based on technical, past performance, and price. When combined, technical evaluation factors are significantly more important than cost/price. THE FOLLOWING EVALUATION AND PAST PERFORMANCE FACTORS LISTED IN ORDER OF IMPORTANCE MUST BE ADDRESSED IN THE INTERESTED OFFERORS' TECHNICAL AND PRICE PROPOSALS AND THE GOVERNMENT WILL USE THESE FACTORS TO EVALUATE THE OFFERORS' PROPOSALS: 1) The offeror must illustrate its understanding of the requirement and its ability to provide the requested deliverables stated herein. The offeror shall submit a brief description of its company's business and provide a company point of contact including address, e-mail address, telephone number and if applicable, the company's web-page address. (Technical Approach); 2) The Offeror shall have demonstrated past technical qualifications of the proposed advisory services in performing work similar to that set forth in the SOW. The Offeror shall include recent examples (within the past five (5) years) demonstrating its experience in coordination or event planning services in the BBG's preferred area of interest required under this solicitation to Governmental and/or commercial customers. Examples provided should be of the same and/or similar services specified herein. (Experience) Offerors shall use Attachment B - Past Performance References to submit their past performance references. (Past Performance) and 3) A Separate Price Proposal showing a price breakdown for the services under solicitation. Offerors are cautioned that failure to address each of the above evaluation factors may deem their proposal unacceptable. (viiii) Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items which is completed by registering in the System for Award Management (SAM) Website at: https://www.sam.gov/portal/public/SAM/. Proposals must also include contractor's DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address. OFFERORS MUST BE REGISTERED WITH SAM PRIOR TO AWARD. (x) The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition with addendum to the clause. The addendum is as follows: I. CONTRACTING OFFICER REPRESENTATIVE: The Contracting Officer shall appoint by letter a Contracting Officer Representative (COR) who will have the responsibility of ensuring that the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or this contract. It is understood and agreed, in particular, that the COR shall not have authority to make changes in the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or the contract. THE RESULTANT CONTRACTOR IS HEREBY FOREWARNED THAT, ABSENT THE REQUISITE AUTHORITY OF THE COR TO MAKE ANY SUCH CHANGES, IT MAY BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN WRITING, BY THE CONTRACTING OFFICER, MAY BE DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED, AND MAY ALSO BE REQUIRED, AT NO ADDITIONAL COST TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED CHANGES. (End of Clause) (xi) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation by reference and proposed subsequent contract as well as the following clauses contained within FAR clause 52.212-5: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.219-6 Notice of Total Small Business Set-Aside (15 U.S.C. 644); 52.219-8 Utilization of Small Business Concerns; 52.219-28 Post Award Small Business Program Representation; 52.222-3 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity (E.O. 11246); 52.222-35 Equal Opportunity for Veterans (38 U.S.C. 4212); 52.222-36 Affirmative Action for Workers with Disabilities (29 U.S.C. 793); 52.222-37 Employment Reports on Veterans (38 U.S.C. 4212); 52.222-40 Notification of Employee Rights Under the National Labor Relations Act; 52.222-50 Combating Trafficking in Persons; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving; 52.225-13 Restrictions on Certain Foreign Purchases and 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (31 U.S.C. 3332) (xiii) Proposals shall be in writing and must be signed by an official authorized to bind the organization. Oral or faxed proposals will not be accepted. Please note that questions must be submitted in writing to Adiatu Sahid-Karim by email (askarim@bbg.gov) or fax (202-382-7877) and received before the deadline of 12:00 p.m., Eastern Daylight Time on April15th, 2016. Technical Proposal shall be submitted as one (1) document and Price Proposal shall be submitted as one (1) separate document. All proposals must be sent via courier, overnight delivery or emailed and must be received before the deadline set forth below. Proposals should be sent to the Attn: Adiatu Sahid-Karim, Broadcasting Board of Governors, Office of Contracts, 330 Independence Ave, Suite 4360, Washington, DC 20237 before Wednesday, April 20th, 2016 at 12:00PM, Eastern Daylight Time. The deadline for all proposal submissions has been extended to Friday, April 22, 2016 at 12:00pm EDT. (xiv) Contact: Adiatu Sahid-Karim, Contracting Specialist, email: askarim@bbg.gov All responsible sources may submit an offer that will be considered by the Agency.