Correctional Institution Pharmacy Software- CIPS

This is a notice of intent to award a sole source contract and is not a request for competitive proposals. The Office of Acquisition Management (OAQ/ITD) intends to solicit a proposal and enter into a sole source contract with Kalos, Inc. for software support, maintenance and training for Correctional Institution Pharmacy System (CIPS) software. The CIPS Correctional Pharmacy Software is a complete pharmacy system designed specifically to optimize the prison or jail pharmacy. Kalos, Inc. is also the developer and owner of the eMAR product, a medication administration software used by ICE Health Service Corps (IHSC) and integrated with their CIPS product. This software tracks the administration of medication to its detainees, thereby providing critical patient information that is transmitted to the patient's electronic health record. The decision to award a sole source order is based on the fact that Kalos is the only qualified contractor capable of providing the necessary software and related services necessary to maintain operations meeting government requirements. Continuation of the current CIPS and eMAR O&M activities are essential for IHSC because they are the only pharmaceutical and medication administration software products that have APIs to ICE's electronic health records system, the correctional version of eClinicalWorks's product. The following are Salient Characteristics required of CIPS: Inmate demographic information Automatic updating of inmate pharmacy records regarding inmate movement, intake and release Ability to generate transfer prescriptions with option to automatically note inmate as released Automatic discontinue of current active prescriptions upon inmate release Automatic utilization of demographic information to set language preference Pill Line and Keep-On-Person designations Ability to designate patients as unable to KOP Ability to process prescriptions remotely Ability to visually verify medication based on NDC Enables streamlined filling by coding for medication type and administration method (universal sig codes) Ability to determine medication administration schedules and link to sig codes Facility/pharmacy workflow control option to print labels by batch or individually option to determine Rx verification process option to set default days supply option to utilize local sig codes option to set DUE warning levels Integrates with ICE's electronic Health Records (eHR) eCW's corrections version of its commercial-off-the-shelf system (COTS) Print delivery signature sheets by selected facilities, re-package labels, MAR Print complex drug utilization reports (utilize multiple drugs and/or classes to generate reports for specific drug therapy regimens) 99 levels for System Security Access Complete perpetual inventory, including usage history and re-order points Alternate language for label sigs and education monographs Drug formulary Special refill replace medication function and tracking Medication Administration Record (eMAR) Designed specifically for the corrections setting, Interfaces with KALOS CIPS product Includes ICE detainee refusal form and print option Adds pharmacist verification filter to selection table Shows user that beginning of order or entire order is coming from stock Adds tracking for pass begin and end times so warnings can be triggered for late administrations, etc. Sends status updates (e.g. blood pressure readings) back to eCW (detainee's health record) Add orders report Does not show profiled meds Handles meds that come in with patient that aren't e-prescribed through normal process from eCW Displays detainee photograph Links procedures (e.g. blood pressure or finger stick) with drug administrations Ability to print text on Call-out report based on GPI Compliance report Ability to add patients and free-text to call-out report Allows meds not given for specific reasons to show up on next pass Adds scanning/documentation process for recording DC meds pulled from cart Adds patient signature report Adds a way to notify nurse if there are un-posted items from a previous pass Include initials for witnesses along with nurse signature line on printed eMAR Display discontinued medication boxes with grayed-out appearance Interface with eCW to send outgoing HL7 ORU messages with the eMAR as PDF The statutory authority for this sole source procurement is 10 U.S.C. 2304(c)(1) or 41 U.S.C. 353(c)(1) per FAR 6.302. The NAICS for this action is 511210. This requirement will be procured under the guidelines of FAR Part 12, Commercial Items. All contractors must be registered in the System for Award Management (SAM) to be eligible for award. This notice of intent is not a request for competitive proposals. However, the Government will consider all responses received within 5 days of this posting. Written responses to this notice shall contain sufficent documentation to establish a bonafide capability to fulfill the requirement. A solicitation is not available. SALIENT CHARACTERISTICS/MINIMUM REQUIREMENTS: To be considered for award, offers of "equal software, including "equal" software of Kalos Inc CIPS manufacturer, must-- Meet the salient physical, functional, or performance characteristic specified by this synopsis. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modifications the offeror plans to make in a product to make it conform to the synopsis requirements. Mark any descriptive material to clearly show the modifications. Must comply with DHS/ICE Enterprise Architecture requirements, thus meaning that DHS intends to integrate products provided from these contracts into various DHS network environments. Therefore proposed equal products will be evaluated for compliance with DHS/ICE Enterprise Architecture requirements by Information Technology Service Request (ITSR) which is a centralized process by which all Information Technology requests for IT acquisitions and services are processed for ICE. If a contractor intends to propose equal software, DHS/ICE reserves the right to require the contractors to provide the software for testing and evaluation purposes. The Contracting Officer will evaluate "equal" software based on information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Failure to provide any of the information stated above will deem the offeror as Non-Responsive and the quote will be disqualified from consideration. The Government will award a contract resulting from this requirement to the responsible offeror meeting DHS/ICE requirement. New equipment ONLY, NO remanufactured products. ICE reserves the right to award with no discussions. Please e-mail Frank Miqueo, Contract Specialist, at frank.miqueo@ice.dhs.gov with responses or questions regarding this requirement. All questions due no later than May 22rd at 11AM. Contracting Office Address: 801 I STREET, NW, Suite 910, Washington, District of Columbia 20536 United States Place of Performance: Several ICE locations across the United States. United States Primary Point of Contact.: Frank Miqueo Contract Specialist frank.miqueo@ice.dhs.gov Phone: 202-732-2692 Secondary Point of Contact: Kelvin Glymph Contracting Officer Kelvin.Glymph@ice.dhs.gov Phone: 202-732-2568