Cost of Dispensing Survey

The contract pertains to a project initiated by the North Dakota Department of Human Services to conduct a comprehensive Cost of Dispensing Survey (CODS) aimed at estimating the dispensing costs associated with fee-for-service Medicaid outpatient prescription drugs across all pharmacy types within the state. The solicitation, issued on October 10, 2025, seeks qualified entities to develop, implement, and complete this survey, with proposals due by November 7, 2025. The anticipated contract start date is January 1, 2026, and the contract duration extends through June 30, 2026, with an option for up to a 12-month extension. The project’s scope includes survey design, data collection, validation, analysis, and reporting, all aligned with federal Medicaid regulations and state laws, emphasizing accuracy and compliance. The contract is structured as a firm fixed-price arrangement, with an estimated total value ranging from 50,000 to 200,000 dollars, based on the project scope and budget estimates. The procurement process emphasizes a best value trade-off, evaluating proposals primarily on understanding of the scope (45 points), management plan (20 points), and experience (15 points), with cost accounting for 20 points. Proposals must be submitted electronically via the State’s SPO Online portal, with separate files for technical and cost proposals, adhering to strict formatting, size, and submission deadlines. The contract documents do not incorporate federal FAR clauses but are governed by North Dakota law, with specific provisions for licensing, conflict of interest disclosures, subcontractor management, and contract modifications. The agreement emphasizes compliance with applicable laws, confidentiality, personnel qualifications, and the right for the state to inspect work sites. Administrative details specify that payments are contingent upon service performance, with no advance payments, and all contractual amendments require written approval. Overall, the contract establishes a structured, compliant framework for executing a critical pharmacy cost analysis to inform Medicaid reimbursement policies within North Dakota.