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Court Reporting, Certified Summarized or Verbatim Transcription

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W50S9B27Q0001Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This Sources Sought Notice is issued by the Department of Defense for the Virginia Air National Guard Legal Office to conduct market research for court reporting and verbatim legal transcription services. The government is seeking capability statements from qualified small businesses under NAICS code 561492 to determine the optimal procurement strategy, though it is primarily planned as a total small business set-aside. The selected provider will be responsible for providing court reporters at hearings and producing verbatim transcriptions within the United States. Key requirements include maintaining strict confidentiality, omitting witness names from external documents, and adhering to a strict delivery timeline of 30 days for initial electronic drafts and 14 days for final hard and electronic copies. Interested firms must submit their company profile, socioeconomic status, and technical qualifications by September 14, 2026.

General Info

DoD seeks small business court reporting and transcription services for Virginia Air National Guard.

Agency

Department Of Defense → W7N5 Uspfo Activity Vaang 192View Agency

NAICS

561492 - Court Reporting and Stenotype ServicesView NAICS

Place of Performance

0, VA, 23665, USA

Set-Aside

SBA

Documents

(0)

No documents available

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Timeline

PhaseSources Sought
Posted

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Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → W7N5 Uspfo Activity Vaang 192
Contacts1 person available
OfficeLANGLEY AFB, VA, 23665-2207, USA
Organization / Agency
Department Of Defense → W7N5 Uspfo Activity Vaang 192
View Agency Profile
Office AddressLANGLEY AFB, VA, 23665-2207, USA
Contacts
Cabin Long
contact@example.gov
+1 (555) 000-0000

Full Description

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This is a Sources Sought Notice issued solely for information and planning purposes (market research) pursuant to FAR Part 10. This notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), nor does it guarantee a future solicitation.


The Government is seeking capability statements from qualified Small Business concerns. Although this requirement is primarily planned as a 100% Small Business set-aside, expressions of interest from other socioeconomic categories (e.g., 8(a), SDVOSB, WOSB, HUBZone) will be evaluated to establish the optimal procurement strategy.


Scope of Work & Task Requirements:  The requirement shall include the following tasks 
Task 1 – The service provider shall provide court reporter services at hearings.
Task 2 – The service provider shall provide verbatim legal transcription of all audio files.
Task 3 – The service provider shall ensure all transcription work is conducted within the United States.
Task 4 -- The service provider shall not include names of witnesses or interviewees on any external documents.
Task 5 – The service provider shall identify speakers throughout the documents.
Task 6- The service provider shall provide an initial TRANSCRIPT via electronic copy (.pdf) of each hearing to the
Virginia Air National Guard Legal Office for authentication no later than 30 calendar days of the completion of the
hearing.
Task 7 - After authentication, the service provider shall provide the Virginia Air National Guard Legal Office with
one final hard copy (paper) and one final electronic copy (.pdf), within 14 calendar days.
Task 8 - The service provider shall ensure transcripts are maintained in strict confidence and free from unauthorized
disclosure.
Task 9 - The service provider shall turn over physical audio files after each call to the COR.



Interested sources must submit a capability statement demonstrating their ability to fulfill the operational requirements outlined in this notice. Submissions must address the following elements:


  • Company Profile and Administrative Information: Provide the company's full legal business name, physical address, point of contact details (name, email, phone number), CAGE Code, and Unique Entity Identifier (UEI) registered in SAM.gov.

  • Business Size and Socioeconomic Status: Clearly identify business size and all socioeconomic certifications under NAICS code 561492 (e.g., Small Business, Service-Disabled Veteran-Owned Small Business [SDVOSB], Woman-Owned Small Business [WOSB], 8(a) Program Participant, or HUBZone).

  • Technical Capability and Personnel Qualifications: Describe your firm's core qualifications, including experience providing certified court reporters for live military/legal hearings, verbatim legal transcription proficiency, quality control processes, and capacity to consistently meet the 30-day draft and 14-day final delivery schedules.

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