Creative Contracted Services & Supplies

College Station Independent School District is soliciting proposals under solicitation 25-009 to establish a list of awarded vendors for Creative Contracted Services and Supplies. The scope of work encompasses a wide range of non-traditional instructional and artistic support, including graphic design, music composition and arranging, choreography, audio/visual production, specialty photography, and judicial services for events. Additionally, the district seeks vendors for supplies such as sheet music, instruments, promotional products, and specialty art materials. The contract term is set from July 1, 2025, to June 30, 2026, with awards based on a best-value trade-off process. Evaluation criteria are weighted by purchase price (25%), past relationship with the district (20%), vendor reputation (15%), quality of goods or services (15%), alignment with district needs (15%), long-term cost (8%), and HUB compliance (1%). Proposals must be submitted exclusively through the district's online bidding portal by June 24, 2025, at 2:00 PM CT; email and fax submissions are not accepted. Required documentation includes a W-9, Form 1295 Certificate of Interested Parties, a Certificate of Insurance covering general public, automobile, and umbrella excess liability, and a detailed price list or catalog. Vendors must comply with various federal and state regulations, including EDGAR 2 CFR Part 200 and the False Claims Act. All purchases will be executed via official purchase orders, and vendors are required to indemnify the district against intellectual property claims. Awarded vendors will operate as independent contractors providing services on an as-needed, per diem, or per-task basis.