Crew Served Fire Control - Industry Day

Special Notice Announcement for a Crew Served Fire Control (CS-FC) Industry Day OVERVIEW The Project Management Office for Soldier Weapons (PM SW) will be hosting a Crew Served Fire Control (CS-FC) Industry Day on 26-27 September 2017, at Picatinny Arsenal, New Jersey. This notice is for planning purposes only and constitutes a request for exchange of information pursuant to FAR 15.201. The purpose of this industry day is to exchange information to improve the understanding of Government requirements by industry, and to improve Government knowledge of industry capabilities. The Government intends to use this forum to inform industry of and better refine its requirements, not to elicit trade secrets. This announcement should not be construed as a Request for Proposal (RFP) or a commitment by the U.S. Government. The Government does not intend to award a contract on the basis of this Industry Day. Offerors are directed to NOT submit proposals at this time. NOTE: The Government will not be responsible for any expenses incurred by a vendor's decision to participate in the CS-FC Industry Day. All travel and other associated costs are to be assumed by the interested vendor. INDUSTRY DAY FORMAT The CS-FC Industry Day will start at 9:00 am Eastern on 26 September 2017 in Building 9 on Picatinny Arsenal NJ. Check-in will begin at 7:30 am. A general session for all interested vendors is tentatively scheduled for the morning. During the morning session the Government will discuss CS-FC requirements, tentative contracting approach, and conduct a Q&A session. A draft RFP is anticipated for release in January 2018, which may include an overview of the intended contract strategy, further refined CS-FC requirements, and the Statement of Work and proposal information (e.g. instructions to industry and evaluation factors for award). The general session will be followed by one-on-one sessions with interested vendors in the afternoon. Each one-on-one session will be approximately thirty minutes long. Vendors may address any comments, questions and/or concerns on the CS-FC requirements, the tentative contracting strategy, and any other topics related to the CS-FC. Participants will receive their scheduled timeslot when they check-in on the morning of 26 September 2017. All vendor information will be treated confidentially and discreetly. No sales pitches will be allowed from industry, or giveaways. No cameras, tape recorders or other reproduction devices will be allowed. Vendor hardware is permitted for demonstration purposes. Controlled distribution documents will not be discussed during the CS-FC Industry Day. INDUSTRY QUESTIONS Participants are encouraged to review the previously released Market Survey, and the Welcome Packet that will be sent once registration is confirmed. All questions and answers received prior to and during the Industry Day will be posted on Federal Business Opportunities (www.fbo.gov) after the CS-FC Industry Day is conducted. Reminder: Restrict questions/comments/concerns to the CS-FC Program. Questions concerning funding and timing of the prospective RFP will not be answered. GENERAL REGISTRATION INSTRUCTIONS No more than three (3) representatives may attend from each company. This restriction will be strictly enforced. All registrants must provide a Government form of photo identification at check-in. All Non-DoD affiliated personnel must fill out and sign a NCIC release form (to be provided during the registration process) to have their Criminal History checked. Interested participants must register NO LATER THAN 19 September 2017. Registrants shall contact Sergio Moraga, Contract Specialist, via email at contact@example.gov and Marcos Kamiyama, Contract Specialist, via email at contact@example.gov. Interested vendors should include the following details in the registration email: company name; CAGE code; names of each of the up to three (3) representatives who will attend the Industry Day; and the nationality of each attendee. NOTE: Foreign individuals will need to be approved and comply with all instructions determined by the Army Contracting Command Foreign Disclosure Officer. There is an additional deadline for submission of documentation for foreign national and/or foreign representative. Please reference below for specific instructions. No later than 9:00 am EST on 22 September 2017, vendors should email Sergio Moraga the vehicle make, model and license plate number for registration at the Picatinny Arsenal Visitor Control Center. If a rental vehicle will be used to access the base, please identify this in lieu of the vehicle details. Any request for a substitution of personnel must be received no later than 48 hours in advance of the scheduled Industry Day and is subject to approval by the U.S. Government. In the event of inclement weather, please check the Picatinny website, www.pica.army.mil, for the status of delayed opening or closure. All visitors will be required to check-in first at the Picatinny Arsenal Visitor Control Center building, located outside the Main Gate. The Visitor Control Center opens at 7:00 am. Visitors will need to show a photo identification (passport for foreign individuals) and proof of vehicle insurance/registration at Visitor Control, after which temporary badges and vehicle placards will be provided. Temporary badges must be displayed at all times while on the installation. Upon completion of the visit, all visitors must return their temporary badges to the Visitor Control Center, or with the gate guard(s). All vehicles entering the base will be subject to a full search for prohibited items and contraband. Prohibited items include: weapons; ammunition; drugs; alcoholic beverages; photographic equipment; and recording devices. These items will be confiscated and violators cited by the Picatinny Police. Upon entry to Picatinny Arsenal, proceed to Building 9, Phipps Road, Picatinny Arsenal, NJ 07806. Access the Building 9 Army Contracting Command - New Jersey (ACC-NJ) overhang, where a Government representative will meet you. Once visitors enter the ACC-NJ premises, they must be escorted at all times within the building. The check-in and general session of Industry Day will occur in the Building 9 Training Facility. ADDITIONAL REGISTRATION INSTRUCTIONS FOR FOREIGN NATIONAL AND/OR FOREIGN REPRESENTATIVE A Foreign National (FN) is a person who is not a citizen or national of the United States unless that person has been lawfully admitted for permanent residence in the United States under the Immigration and Naturalization Act (Title 8, United States Code, Section 1101 et seq.). In accordance with ITAR, it also means any foreign corporation, business association, partnership, trust, society or any other entity or group that is not incorporated or organized to do business in the United States, as well as international organizations, foreign governments, and any agency or subdivision of foreign governments (e.g., diplomatic missions). Foreign visitors must submit a letter on company letterhead from the visitor's employer or designated office, signed by an individual from the security or personnel office at that location, or a Department Head of the visitor's organization. A letter template is provided below. Additional information must be supplied with the official letter; reference below for details. Submission of the letter and corresponding documentation must be emailed NO LATER THAN 07 SEPTEMBER 2017, to the following points of contact: (1) Sergio Moraga ACC-NJ Contract Specialist Email: contact@example.gov (2) Marcos Kamiyama ACC-NJ Contract Specialist Email: contact@example.gov (3) Travis James ACC-NJ Contracting Officer Email: contact@example.gov The letter must include the following information, either included within the letter or as an attachment: 1 - Full name of the visitor(s) 2 - Nationality (scanned copy of front and back of the INS documentation, e.g. green card) 3 - Passport (scanned copy of front and back of internal passport information) 4 - Date of birth 5 - Place of birth 6 - Position and title of the visitor(s) 7 - Work Identification Card 8 - The ACC point of contact's name of who you are visiting, office symbol, phone number, email address and fax number (this information is included in the letter template provided below) 9 - Detailed purpose of the visit and date of the visit Foreign visitors are not authorized to bring their privately owned vehicle onto Picatinny Arsenal. Foreign visitors must be escorted at all times while visiting ACC-NJ. Transportation will be arranged directly with the company representatives and the Contract Specialist. No cameras or digital media recording devices are authorized. All foreign visitors wishing to visit ACC-NJ are responsible for understanding the above requirements and complying with all Picatinny Arsenal rules and regulations.