CRFP-0313-DEP2600000003-2 | Workflow Based Agentic AI, Automation, and E-Permitting Syst

The contract seeks a vendor to deliver a workflow-based agentic AI, automation, and e-permitting system for the West Virginia Department of Environmental Protection, specifically targeting UIC Class 1 and 6 permit processes. The solution must include secure cloud hosting compliant with FedRAMP Moderate standards on AWS GovCloud or Azure Government, integrated AI functionality with a hard cap of 250 million tokens, audit trails for AI actions, adversarial validation, Section 508 accessibility, and data exchange in open formats like CSV and JSON. Performance requirements mandate a dedicated Technical Account Manager, monthly and quarterly review cycles, stabilization of automation workflows against minor updates, and full compliance with West Virginia and federal environmental regulations including 40 CFR Part 146 and state codes. The contract is structured as a fixed-amount, centrally administered agreement with an initial five-year term and optional one-year renewals requiring mutual written consent; automatic renewal is prohibited. Performance is to occur in Charleston, West Virginia, with acceptance conducted by WVDEP staff at their administrative location. The solicitation mandates strict adherence to cybersecurity and governance protocols, including FedRAMP, StateRAMP, or SOC 2 Type II certification, MFA for access, data encryption at rest and in transit, NIST-compliant data destruction, and mandatory background checks for all personnel under state law. Vendors must disclose any conflicts of interest, sign a confidentiality agreement, and indemnify the state against claims arising from breaches or noncompliance. Subcontractors are bound by the same obligations, and all work must be performed by pre-approved key personnel whose roles and qualifications are subject to agency approval. Proposals must be submitted as physical hard copies in two sealed envelopes—technical and cost—via mail to the state’s Purchasing Division; electronic submissions are prohibited. Evaluation is based on a best-value trade-off model, weighting technical merit at 70% and cost at 30%, with disqualification for failure to meet mandatory requirements such as certification or non-participation in the Israel boycott. Cost is scored inversely to the proposed rate, with the lowest-cost proposal receiving the maximum 30 points. Contract payment terms, accounting codes, and invoice systems are not specified, and while pricing for token overages and support services is referenced, actual dollar values remain undefined, leaving the total contract value uncalculated despite potential thresholds triggering disclosure obligations for contracts exceeding $1 million.