CRFQ-0211-GSD2600000045-4 | Sprinkler, Waterflow, Backflow, Dry Fire Pump, Inspection

The contract CRFQ-0211-GSD2600000045-4, issued by the West Virginia Department of Administration, Purchasing Division, is a Central Master Agreement for fire safety system inspection and maintenance services across multiple state-owned buildings in Charleston, West Virginia. The scope encompasses annual and quarterly inspections of sprinkler and waterflow systems, dry agent systems, fire pumps, domestic backflow preventers, and standpipes, all performed in strict compliance with NFPA codes and state and federal regulations. Vendors must provide all necessary parts, tools, safety equipment, and labor to maintain these systems in accordance with manufacturer specifications, with an estimated 50 hours of hourly labor included at a fixed all-inclusive rate for the contract term. Pricing is structured per inspection type and building, with a firm pricing structure for the contract’s one-year initial term, and all costs must be submitted on Exhibit A, which was revised through Addendum No. 1. Equipment must be clearly identified via bar-coding or numbering, and each inspection report—whether electronic or paper—must include the assigned identification number. The state requires on-site response within seven calendar days of receiving an Agency Delivery Order, and all services must meet merchantable and fit-for-purpose standards with a one-year warranty on labor and a general warranty covering materials and workmanship. Vendors must meet stringent compliance and administrative obligations, including the designation of a primary contract manager and contract administrator available during normal business hours, full compliance with state confidentiality and information security policies, and adherence to anti-boycott laws prohibiting engagement in a boycott of Israel. Insurance requirements mandate $1 million in commercial and automobile liability coverage per occurrence, along with workers’ compensation where applicable, with proof of continuous coverage required 30 days prior to policy expiration. Bids must be submitted by the deadline of May 28, 2026, via wvOASIS, paper, or fax with a signature, and any failure to acknowledge addenda, improperly formatted bids, or omission of required pricing will result in disqualification. The award will be granted to the vendor offering the lowest overall total cost while meeting all mandatory technical and regulatory requirements. Payments are issued in arrears upon acceptance of services, via electronic funds transfer or the state’s P-Card program, and vendors must accept payment without reimbursement for any federal or state taxes. The contract prohibits assignment without express written consent from multiple state authorities, and any modifications must be in writing and signed, serving as