CRFQ-0231-OOT2700000005-1 | Advanced Email Security

The West Virginia Department of Administration, acting through the Office of Technology, is soliciting Advanced Email Security services under solicitation number CRFQ-0231-OOT2700000005-1, with a response deadline of August 19, 2026. The contract is structured as an open-end central master agreement with a base period and optional renewals for up to three additional years, targeting the protection of approximately 22,000 email mailboxes within the state’s Google Workspace environment. The primary objective is to enhance existing email defenses by detecting and preventing phishing and business email compromise threats that bypass native controls, with all performance and delivery requirements tied to Charleston, West Virginia. While the solicitation outlines the scope of work and optional multi-year extensions, it does not include pricing data, unit costs, or total contract value, as all quantities are explicitly labeled as estimates. The procurement is state-level and does not incorporate Federal Acquisition Regulation clauses, nor does it reference federal standards such as NIST, FISMA, or MIL-STD for packaging, marking, or security compliance. Inspection and acceptance will occur at the designated delivery location in Charleston, though formal inspection criteria or quality benchmarks are not specified, with functional performance against stated threat mitigation goals serving as the implicit acceptance standard. The contract does not contain completed representations or certifications such as small business status or UEI/CAGE codes, and no evaluation factors, weights, or basis of award (e.g., LPTA or trade-off) are provided. Submissions must be delivered physically to the Purchasing Division in Charleston, with no electronic portal or file format guidance documented. Key contact information is provided for Toby L. Welch, who serves as the primary point of contact, though his official role as PCO, COR, or COTR is not formally designated. Additional terms and conditions referenced in the solicitation are not included in the available documentation, leaving critical contractual obligations potentially undefined without access to those attachments.