CSULB Elevator Maintenance

The California State University, Long Beach is seeking qualified firms to provide comprehensive elevator maintenance services under solicitation CSULB-RFP-00000806, with proposals due by June 10, 2026, and an anticipated contract start date of July 1, 2026. The contract has a base term of three years with a one-time option to extend for an additional two years, and performance is required at all campus locations where elevators are installed. The scope includes routine maintenance, emergency response services with 24/7 availability, compliance with ASME A17.1, Cal/OSHA, OSHA, and other applicable codes, as well as documentation of inspections, lubrication schedules, and semi-annual supervisory visits. Contractors must ensure equipment remains in “as new” condition, apply manufacturer-recommended parts and lubricants, and meet specific performance metrics for acceleration, noise levels, and safety. All work must be performed on-site, and inspection reports must be submitted within 10 working days. Packaging and marking requirements mandate clear labeling of containers with contract and item details, and elevator components must be stencil-marked with at least 1.5-inch high elevator numbers. The contract follows CSU-specific terms and conditions, including Rider A and Rider B, and does not incorporate standard FAR clauses. Proposals will be evaluated using a weighted score system totaling 100 points, with organizational experience and prior performance accounting for 40 points, methodology and compliance with the statement of work for 35 points, and pricing for 25 points. Pricing will be assessed using a fairness formula based on the lowest submitted price, with price validity required for 180 days. Additional points may be awarded—up to 5% for small business status and 1% to 5% for Disabled Veteran Business Enterprise participation—as post-evaluation preferences. The award will be made on a best-value trade-off basis, not a lowest-price technically acceptable basis. Invoicing must be submitted in arrears with contract and contractor identification numbers, and payments are subject to legislative appropriation. Contractors must complete mandatory certifications regarding non-discrimination, ADA compliance, child support obligations, and potential use of artificial intelligence, and must not be suspended or debarred. All submissions must be made electronically through the CSUBuy portal as a single PDF or Word document under a specified naming convention, and failure to include required documentation or pricing information will result in disqualification.