Custom-Built Shelves For Hidalgo County Hall of Records

Hidalgo County has issued Request for Proposals No. 26-0506-09-18-03 for the fabrication and installation of custom-built, archival-grade shelving and cabinets for the County Hall of Records. The project objective is to replace failing shelves with high-strength units capable of supporting heavy historical volumes, with a required load capacity of 250 to 400 lbs per shelf. Key technical requirements include the use of archival-safe materials, hardwood frames, low-VOC finishes, and precision joinery such as dado and mortise-and-tenon joints. Awarded vendors must provide detailed shop drawings, a quality assurance plan, and a minimum three-year workmanship warranty. The procurement process emphasizes comprehensive compliance, requiring submissions to include a HUB declaration, non-collusion affidavits, and certifications regarding debarment and federal award clauses under 2 CFR 200. Proposals are evaluated based on the best interest of the County rather than price alone. The contract includes a one-year term with possible extensions and mandates adherence to the Texas Prompt Payment Act, the Davis-Bacon Act for prevailing wages on construction exceeding 2,000 dollars, and various non-discrimination statutes. Deliveries are to be made F.O.B. inside delivery to the designated location, with a requirement for 72 hours prior notice.