Custom Made Furniture

The U.S. Embassy in Panama City is soliciting offers under solicitation number 19PM0726Q0003 for a procurement of custom made furniture to be delivered to the SENAFRONT Operations Center in Summit, Panama. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) for commercial items in accordance with FAR Part 12.6, and no separate written solicitation will be issued. The contract requires the supply and installation of various furniture items, including desks, filing cabinets, tables, and chairs, all designed with specific dimensions, materials (primarily melamine veneer with no luxury materials such as leather), and functional features such as integrated power and internet outlets. All items must be new, unused, free of defects, and delivered without scratches or damage. The awardee will be required to conduct a mandatory site visit on December 16, 2025, to verify furniture measurements before finalizing the production, with a registration deadline for site visit participants of December 12, 2025. Offers are due via email by 3:00 PM local time on January 5, 2026, with inquiries to be submitted in writing by 12:00 PM on December 5, 2025, directed to Claudia Burke at the embassy. The evaluation of proposals will follow a Lowest Price Technically Acceptable (LPTA) methodology, emphasizing compliance with detailed technical specifications and criteria as outlined in the solicitation. Offers must comply fully with all FAR and DOSAR clauses incorporated, including but not limited to commercial item terms, anti-trafficking, child labor, and electronic payment provisions. The solicitation explicitly excludes set-asides or socioeconomic preferences and requires offerors to be registered in the System for Award Management (SAM). Delivery performance time is within 30 days after contract award, with the place of delivery being the SENAFRONT Operations Center in Panama. The contract includes warranty requirements that the contractor must document in writing, covering standard warranty terms and expiration. Payment and invoicing will follow DOSAR and FAR procedures, with submission directed via email to the embassy procurement contact. The furniture procurement encompasses multiple line items detailed in the solicitation documents, with specifications and style references provided in Attachment 1, which serves as a design and measurement guide but requires confirmation through on-site verification. This procurement emphasizes new, commercial-grade furniture meeting rigorous embassy standards, ensuring controlled quality, timely delivery, and adherence to the technical and administrative requirements set forth in the solicitation.