D -- Motorola Maintenance Renewal

DescriptionThe 12th Contracting Squadron, Randolph AFB TX, has a requirement for Smartnet System Annual Maintenance Renewal for 12CS/SCB. This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5 as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-20. Previous deliverables for this requirement can be found at http://www.fedteds.gov. Period of Performance is 01 October 2007 through 30 September 2008. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). IAW 10 U.S.C. 2304c(1), as implemented by FAR Part 6.302-1?Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. A firm-fixed price award will be in accordance with the Description of Services. The associated North American Industry Classification System Code (NAICS) is 541519, size standard $23 million. Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. FAR 52.212-3, Offeror Representations and Certifications?Commercial Items. Offerors are reminded that Representations and Certifications are maintained at the following website: http://orca.bpn.gov/publicserach.aspx. In the event Representations and Certifications are not on file, Offerors must include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications Commercial Items that can be obtained at http://farsite.hill.af.mil, FAR Part 52 or on-line at http://orca.bpn.gov. The following clauses and provisions are applicable to this solicitation and can be viewed through Internet Access at the AF FAR Site, http://farsite.hill.af.mil: The provisions at FAR 52.212-1, Instructions to Offerors--Commercial Items. FAR 52.212-4, Contract Terms and Conditions; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items, (Deviation) with these additional FAR clauses marked: FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity (E.O. 11246); FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam ERA, and Other Eligible Veterans (38 U.S.C 4212); FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam ERA, and other Eligible Veterans; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); FAR 52.222-50?Combating Trafficking inPersons; FAR 52.232-18?Availability of Funds; FAR 52.252-1, Solicitation Provisions Incorporated by Reference; FAR 52.233-3, Protest Aftr Award; FAR 52.203-3, Gratuities; FAR 52.202-1, Definitions; FAR 52.204-4, Printed or Copied Double Sided on Recycled Paper; FAR 52.215-5, Facsimile Proposals; FAR 52-223-5, Pollution Prevention and Right-to-Know Information; FAR 52.223-6, Drug Free Workplace; FAR 52.232-1, Payments; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52-252.1?Solicitation Provisions Incorporated by Reference; and FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). The full text of this clause may be accessed electronically at http://farsite.hill.af.mil. DFARS 252.204-7004 Alternate A, Required Central Contractor Registration; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items with additional clauses being applicable; DFARS 252.225-7001, Buy American Act and Balance of Payments Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252-232-7010, Levies on Contract Payments; DFARS 252.225-7031, Secondary Arab Boycott of Isreal; DFARS 252.243-7001, Pricing of Contract Modifications; DFARS 252.225-7002, Qualifying Country Sources as Subcontractors; AFFARS 5352.223-9001, Health and Safety on Government Installation; AFFARS 5352.242-9000, Contractor Access to Air Force Installation; AFFARS 5352.201-9101 OMBUDSMAN (10 AUG 2005)(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentially as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).(c) If resolution cannot be made by the contracting officer, concerned parties may contact the AETC ombudsmen, Chief, Business Operations Branch, AETC/A7KB, Maria G. Beckett, 2035 1st Street West, Ste 1, Randolph AFB TX 78150-4304, phone (210) 652-7905, facsimile (210) 652-8348, Lupe.Beckett@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. Interested parties capable of providing the above must submit a written quote to include discount terms, site locations, past performance information, tax identitication number, cage code, DUNS and firm evidence of their ability to perform. Your quote should include your Cage Code, DUNS, and Tax Identification Numbers. To be eligible to receive an award resulting from this RFQ, CONTRACTORS MUST BE REGISTERED IN THE DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, please visit http://www.ccr.gov or by calling 1-888-227-2423. All responses that meet the criteria contained within will be considered. Since award will be based on initial responses, it is encouraged to offer your most advantageous pricing in your initial response. Responses to this notice shall abe provided in writing via e-mail to myrtle.byrd@randolph.af.mil not later than 12:00 p.m. Central Standard Time, 24 Sept 07, to the attention of Ms. Myrtle L. Byrd, 12 CONS/LGCB, 395 B St W STE 2, Randolph AFB TX 78150, faxed to 210-652-2759, E-Mail is the preferred method. Point of Contact: Myrtle L. Byrd, Contract Specialist, Phone 210-652-5117, Fax 210-6522759; Contracting Officer, Shirley A. Puente, 12CONS/LGCB, 210-652-5111, Shirley.Puente @randolph.af.mil. JUSTIFICATION: The 12th Contracting Squadron at Randolph AFB intends to award a contract on a Limited Source Basis to provide Maintenance for handheld, base stations and vehicular mounted radios. The Randolph AFB Personal Wireless Communications Systems (PWCS) Office requires continued maintenance warranty coverage on Trunked land mobile radio system infrastructure components and depot maintenance for 368 handheld base stations and vehicular mounted radios. Currently Motorola?s extended service warranty covers 651 items of radio equipment, which will expire 30 September 07. An additional 39 radios with manufacturer warranty will expire 10 November 07. The maintenance coverage for the 690 radios will be Motorola?s standard depot maintenance coverage. Estimated maintenance coverage for the infrastructure components is $18,405.00 and the estimated cost for depot maintenance coverage is $56,767.00. Motorola?s U.S. Federal Government Markets Division completed a system design and analysis in June 2000 for Randolph?s Trunked radio system requirements. The system design calls for the eventual integration of Randolph?s Trunked radio equipment with San Antonio Radio Trunking system (SARTS). Other members of the SARTS include Lackland AFB, Brooks AFB, Fort Sam Houston, Camp Bullis, Wilford Hall Medical Center and Brooke Army Medical Center. The system design and analysis along with all of the radio equipment used on Randolph?s Trunked radio system is proprietary intellectual property owned by Motorola. Currently, Randolph has a large inventory of Motorola Trunked radios, parts and accessories that are still covered by Motorola?s factory warranty. Total investment of Motorola equipment to date exceeds $2.8 million. As the prime manufacturer, Motorola, Inc hold proprietary data rights to the equipment and has no authorized distributors or service providers to provide depot maintenance. Any warranty and/or maintenance performed on existing Motorola equipment must be performed by Motorola trained personnel due to proprietary intellectual properties, proprietary data and copyrights to equipment held by Motorola. Therefore, Motorola is deemed to be the only source that can satisfy agency requirements. Continued deployment of Motorola radios will allow AETC to reuse these existing assets. Motorola is the only recognized source for system components and internal proprietary options to their radios. Schedule of Supplies/Services RADIO REPAIR SERVICE, MODEL SVC01SVC1220; ENH: DES/DES-XL/DES-OFB/DVP-XL/AES/ADP, MODEL SVC436AA, Qty 329; ENH: SPECTRA ASTRO, MODEL SVC510AA, Qty 163; ENH: XTS3000 (COSMO), MODEL SVC522AA, Qty 368; ENH: XTS5000, MODEL SVC27AA, Qty 80; ENH: SPECTRA ASTRO CONSOLETTE, MODEL SVC511AA, Qty 33. U/I: 12 MO INFRASTRUCTURE REPAIR WITH ADVANCED REPLACEMENT SERVICE, MODEL SVC01SVC1101; ENH: SMARTZONE SITE, MODEL SVC251AA, Qty 1,; ENH: SMARTZONE STATION-ASTRO, MODEL SVC253AA, Qty 5. U/I: 12 MO ONSITE INFRASTRUCTURE RESPONSE WITH LOCAL DISPATCH SERVICE, MODEL SVC01SVC1424; ENH: ONSITE INFRASTRUCTURE RESPONSE- SITES-NONCONVENTIONAL, MODEL SVC218AD, Qty 1, ENH: ONSITE INFRASTRUCTURE RESPONSE-STATIONS, MODEL SVC219AD, Qty 5; ENH: ONSITE INFRASTRUCTURE RESPONSE-CONTROL STATIONS, MODEL SVC223AD, Qty 7. U/I: 12 MO SYSTEM SURVEY AND ANALYSIS ? SITE ACCESS A, MODEL SVC01SVC1405; ENH: SYSTEM-SITE ACCESS A, MODEL SVC850AA, Qty 1; ENH: SYSTEM SURVEY AND ANALYSIS-STATION-SITE ACCESS A, MODEL SVC212AA, Qty 5. U/I: 12 MO RADIO REPAIR SERVICE, MODEL SVC01SVC1220, ENH: DES/DESXL/DES-OFB/DVP/DVP/DVP-XL/AES/ADP, MODEL SVC436AA, Qty 5. U/I: 10 MO RADIO REPAIR SERVICE, MODEL SVC01SVC1220, ENH: XTS5000, MODEL SVC27AA, Qty 39. U/I: 10 MO