Dakota Fields & Lighting Project

The City of Rapid City, South Dakota, is soliciting bids for the Dakota Fields & Lighting Project, identified by solicitation number 2881, to upgrade athletic fields 9 through 12 with new lighting systems and convert field #10 to artificial turf, aiming to extend playable hours, increase game scheduling capacity, and ensure year-round usability regardless of weather. The estimated project cost is $905,000, though the bid schedule itself contains no populated unit or extended pricing, leaving the final contract value to be determined by the selected bidder’s proposal. All work must comply with the City’s Standard Specifications, the National Electrical Code, OSHA regulations, and state electrical laws, with all electrical materials required to be UL-listed and installed by qualified personnel using workmanship of the highest standard. The project requires full mobilization, excavation, drainage and irrigation modifications, and electrical system upgrades including conduit installation, with strict guidelines prohibiting conduit installation under playing surfaces and mandating specific materials—galvanized rigid conduit above ground and PVC below ground with slip fittings at transitions. Bidders are required to submit a base bid alongside five mandatory alternates, including a Kwik Goal backstop barrier net system, spectator seating concrete pad, covered team bench with pad, additional parking lot lighting, and an upgraded electrical service, with the City retaining discretion to accept the base bid alone or any combination of alternates based on overall value and best interest. Although no formal FAR clauses or numerical clause identifiers are included, the procurement follows a Lowest Price Technically Acceptable (LPTA) approach with flexibility for trade-offs when alternates offer enhanced benefits. Proposals must be submitted in sealed hard copy to the City Finance Office by June 2, 2026, at 2:00 p.m., with no electronic submissions accepted for the bid itself. Bidders must provide certifications regarding prohibited entity status and debarment/suspension, with affirmative responses requiring written explanation, but no requirement exists for UEI, CAGE, or socioeconomic status disclosures. The winning contractor must furnish as-built drawings, operation and maintenance manuals, comply with all permit requirements, and guarantee workmanship for one year, while also providing a performance bond and naming the City as an additional insured. All inspections occur on-site and are conducted by the City’s Engineer, with acceptance contingent upon approval of documentation and compliance with all technical and quality standards.