PS25-RN-007 REQUEST FOR PROPOSALS – DATA CABLE INFRASTRUCTURE SERVICES
ABOUT FCC
FCC is Canada’s leading agriculture and food lender, dedicated to the industry that feeds the world. FCC employees are committed to the long-standing success of those who produce and process Canadian food by providing flexible financing, AgExpert business management software, information and knowledge. FCC provides a complement of expertise and services designed to support the complex and evolving needs of food businesses. As a financial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.
RFP CONTACT
Ronke Niagwan
Procurement Manager
Farm Credit Canada
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RFP SCOPE
FCC requires the proponent to provide cost-effective network data cabling infrastructure services for all FCC locations across Canada. This will include day to day, hands and feet troubleshooting of the FCC network infrastructure, as well as pre-planned project work. FCC expects the selected proponent(s) to be informative and provide guidance related to emerging network data cable solutions. Be respectful of the workspace/FCC employees to ensure minimal disruption to business. Perform work efficiently without damaging existing infrastructure. Clean up site when work is completed leaving the work areas and network rooms as clean or cleaner than when work began
Project Work
FCC occasionally undertakes projects that necessitate coordination with hands and feet to update aging technology, such as router and switch upgrades. FCC will provide the technician with the necessary details and the network hardware to perform the activity.
Emergency Break Fix
In certain cases, hands and feet are required to visit one of our offices due to a device failure. FCC would contact the vendor to dispatch hands and feet to diagnose the issue with assistance from our teams and resolve it.
Please note: FCC will manage all communication with our offices, provide all network hardware, but will request the vendor to supply the necessary cables to complete the requested activity.
As part of this service FCC requires a proponent to provide us with the following services related to Specific goals for net-new or upgrades to FCC’s cabling infrastructure:
Work with FCC’s current network and project teams to minimize staff impact during normal work hours (Monday – Friday, 8:00am – 4:30pm).
Ability to design and facilitate normal adds/moves/changes and identification.
Provide data cabling in which each data cable must have a unique permanent identification at both ends (clear, legible, and permanent). Cat-6 patch cables must be provided for any patch panel installations.
Properly label each data plate/panel must with a unique associated cable identification (clear, legible, and permanent).
All Cables shall be run parallel or at right angles to the building structure and shall not be looped diagonally across the ceiling space, and cables shall run in cable tray/runways where applicable.
Cables should avoid all sources of EMI (electromagnetic interference), as well as cables must avoid all sources of heat such as heating ducts and hot water pipes.
Do not lay cables on suspended ceilings.
Cables must never exceed a 90-degree bend radius and must leave a minimum 6 feet on each end of cable run in the event of servicing or other requirements.
Provide J-Hooks or equivalent for cable support. Cable shall be supported at 5-6-foot span intervals.
All components shall be factory new, not reconditioned or refurbished.
All components shall be an available commodity and vendor supportable at the time of
award.
More details of scope included in the RFP document.
RFP PARTICULARS
All conditions for Proponent participation are included in the RFP documents.
Duration of Contract: 3 years.
Options: 2 years.
Estimated Quantity of Goods or Services: Not applicable.
Timeframe of Delivery of Goods or Services: Not applicable.
RFP SCHEDULE
RFP Release Date: May 9, 2025
Proponent Questions Accepted Until: May 23, 2025 at 2:00 PM*
FCC Response to Proponent Questions Delivered Before: June 2, 2025 at 5:00PM*
RFP Closing Date/Time: June 13, 2025 at 2:00PM*
NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.
RFP PROCESS CONSIDERATIONS
This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.
MERX ELECTRONIC BIDDING SYSTEM
This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.
PRIORITY OF DOCUMENTS
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
