DCR 946 Facility Equipment Parts & Supplies

The Massachusetts Department of Conservation and Recreation is soliciting bids under solicitation BD-25-1020-DCRCU-DC250-106062 to establish a Master Service Agreement with multiple vendors for the supply of parts, hardware, accessories, and other materials required to maintain and repair unique or specialty facility equipment. This includes machinery such as tractors, loaders, snowplows, woodchippers, and compressors. The contract is designed as a rate-based agreement with rolling enrollment, spanning a five-year duration through August 31, 2029, with an estimated annual value of 230,000 dollars, totaling approximately 1,150,000 dollars over the full term. Bidders must submit their responses electronically via the CommBuys portal by September 16, 2024, at 3:00 PM EST. Evaluation is based on the vendor's ability to provide goods, years in business, and the number of distribution locations, with additional points awarded for documented environmentally sustainable business practices and the use of recycled packaging. Awarded contractors must comply with Commonwealth of Massachusetts standard terms, including mandatory Electronic Funds Transfer for payments, prompt payment discounts, and strict adherence to state data privacy and security laws. The Department Contract Manager serves as the primary point of contact for administration, and all modifications to the agreement require formal written amendments.