Demand Services for On-Call Asphalt Pavement Maintenance & Repair

Request a Bid Package
Date Issued: September 2, 2016 RFQ #37-001 Sealed bids from Contractors will be received by the Purchasing Department of the Hall County Board of Commissioners, at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until the legally prevailing time of 3:00 p.m. on Tuesday, September 20, 2016, for
Demand Services for On-Call Asphalt Pavement Maintenance & Repair After the time and in a room at place noted above, the bids for each commodity will be publicly opened and read. No extension of the bidding period will be made unless specifically authorized by a formal written addendum released by this office. Hall County Board of Commissioners are soliciting qualifications from contractors to perform asphalt repair and maintenance on an as needed basis for various roads, parks, parking lots, and other facilities for Hall County Government. The work may include, but is not limited to: pothole repair, milling, removal and replacement of deteriorated asphalt, subgrade stabilization, crack filling/sealing, shoulder paving/widening, edge rut repair, mill & inlay, complete removal and reconstruction of roadway cross-section, asphalt overlay, etc. There is no charge to receive a copy of all documents, changes, and updates for this bid. Copies of bidding documents may be requested via the Hall County web site: http://www.hallcounty.org/Bids.aspx then select the bid titled ‘Demand Services for On-Call Asphalt Pavement Maintenance & Repair’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. Additional copies of bidding documents may also be obtained at the Office of Purchasing, 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504. This is the only official release site for this Invitation for Bid or any addenda that may be issued for the same. Applications for documents should be filed promptly with the Purchasing Department. All bids will be evaluated in accordance with applicable Hall County rules, regulations and laws. All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. Evaluation of firms submitting statements of qualification for this project will be based on qualifications, experience and performance on past projects along with references. This bid will be evaluated using a multi-step process. The first step is to evaluate the “qualification” submissions. Factors to be considered in the evaluation include: qualifications of the professional staff, experience on similar services, performance on past contracts and references for same services. This step will result in a “shortlist of qualified firms”. After the “short list” is compiled, the second step is to schedule interviews of the “short listed” consultants, if necessary. After these steps are complete, the review committee will make a recommendation to the County Commission for award of the contract to one or more vendors. The County reserves the right to award bid to more than one vendor.    A Bid Bond, Payment Bond and Performance Bond will not be required. The successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents. All responses must be in writing. Five (5) copies of proposal are to be submitted; one (1) marked “Original” and four (4) marked “Copy”. Proposals shall be enclosed in a sealed envelope or box clearly marked with “RFQ #37-001, Demand Services for On-Call Asphalt Pavement Maintenance & Repair” in the lower, left corner. Your submittal must have a signature in its “Original” response. Hall County suggests this is provided on your “Introductory Letter”. Failure to sign your proposal in the introductory letter will force your bid to be declared as “non-responsive” and not be considered for award. No bid may be withdrawn for a period of (60) sixty days after time has been called on the date of opening. All proposals will be evaluated in accordance with applicable Hall County rules, regulations and laws. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest, to request information or clarification from proposers or to allow corrections of errors or omissions. All technical questions regarding the bid should be directed to Denise Farr, County Engineer, at document.write('dfarr'+'@'+'hallcounty.org')For security reasons, you must enable JavaScript to view this E-mail address.. Questions related to bid submission should be directed to Chuck Pinney, Senior Buyer, at document.write('cpinney'+'@'+'hallcounty.org')For security reasons, you must enable JavaScript to view this E-mail address., or via phone at +1 (555) 000-0000. The Commissioners reserve the right to reject any or all bids and to waive technicalities and informalities, in whole or part, or to select any bidder to complete the described Work. Award of Contract will NOT be solely based on low bid but also quality, references and other criteria as the County may deem necessary and as the County may determine at its sole discretion. The Bidder expressly understands that his bid may be rejected by the County for any reason without liability on the part of the County to the Undersigned Bidder. Hall County Commissioners Chuck Pinney, Senior Buyer