This Solicitation opportunity from Wisconsin was posted on September 18, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Milwaukee County Department of Health and Human Services, Aging & Disabilities Services, is seeking proposals from community agencies and organizations to provide Specialized Transportation Services for Older Adults in Milwaukee, covering areas both north and south of I-94. The contract, anticipated to run from January 1, 2025, through December 31, 2025, aims to enhance mobility options for seniors, with opportunities for new vendors, joint ventures, and innovative partnerships to participate. Applicants can choose to submit proposals for services in either the northern or southern regions of Milwaukee or both, depending on their capacity and interest. The contract value is estimated to range between $500,000 and $2,000,000, reflecting the scope and importance of the transportation services needed. The deadline for proposal submissions is October 29, 2024, and interested parties can find additional details and apply through the provided online portal.
DOCX, High priority: read this firstservice-narrative
HighAI Summary for 18-Item SN Service Narrative for Specialized Transportation Services Older Adults: This document is a service narrative for a Request for Proposal concerning Specialized Transportation Services for Older Adults in Milwaukee County. It requires narrative responses addressing the agency's mission alignment with county and commission visions, experience in transportation services, service provision details including vehicle and operational plans, fund development strategies, program coordination, staffing plans, passenger grievance procedures, and Title VI compliance. The narrative supports a contract anticipating a minimum of 40,000 trips with a budget not exceeding $725,000. The document references the Milwaukee County Aging Services transportation guide and includes detailed questions to ensure service quality, diversity commitment, emergency plans, and coordination with county programs.
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DOCX, High priority: read this firstrfp
HighAI Summary for 2025 Specialized Transportation Services for Older Adults RFP - Milwaukee County: Issued September 18, 2024, this Request for Proposal (RFP) from Milwaukee County Department of Health and Human Services Aging & Disabilities Services outlines the 2025 program description and fee-for-service guidelines for Specialized Transportation Services for Older Adults. The program targets residents aged 60 or older in Milwaukee County, divided geographically north and south of I-94, with a total tentative budget allocation of $1.45 million split evenly between the two areas. The RFP details service categories including non-emergency medical transportation, group grocery shopping, meal sites, voter transportation, Older Americans Act services, cultural and recreational rides, and emergency-related transportation. Eligibility criteria focus on mobility-impaired older adults with priority given to those with the greatest economic or social need. The document specifies provider responsibilities such as program administration, coordination with the Aging and Disability Resource Center, and scheduling rides. Proposals may not exceed $725,000 per service area.
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XLSX, High priority: read this firstscoring-criteria
HighAI Summary for 2025 Specialized Transportation Services Scoring Criteria: This document outlines the scoring criteria for the 2025 Specialized Transportation Services procurement. It includes weighted evaluation factors such as program organizational chart, promotion of cultural competence, accessibility, cultural diversity, mission statement alignment, experience providing transportation services, detailed service provision plans, budget considerations, and emergency maintenance plans. The criteria emphasize cultural diversity and competence, service availability, vehicle maintenance, and funding sources. The document is essential for proposal evaluation and scoring in the procurement process.
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DOCX, High priority: read this firstrfp
HighAI Summary for 22-2025 Aging OATS Program Description and Fee for Service Guidelines: This document is the 2025 Request for Proposal (RFP) for Specialized Transportation Services for Older Adults in Milwaukee County, revised September 26, 2024. It outlines the program description, fee-for-service guidelines, and tentative contract allocations totaling $1.45 million split evenly between two service areas north and south of I-94. The program aims to provide door-through-door transportation for mobility-impaired residents aged 60 or older, supporting various trip purposes including medical appointments, grocery shopping, meal sites, voter transportation, Older Americans Act services, cultural and recreational destinations, and emergency-related trips. The document details eligibility criteria, service initiation and termination, and provider responsibilities such as program administration, coordination with the Aging and Disability Resource Center, and scheduling rides.
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DOCX, High priority: read this firstq-and-a
HighAI Summary for 23-OATS RFP Questions and Answers for Specialized Transportation Services: This document provides a detailed Questions & Answers session related to the DHHS ADS Specialized Transportation Services for Older Adults in Milwaukee RFP. It covers key topics such as current providers, trip volumes, service area division, vehicle leasing, submission instructions, service expectations, ridership statistics, contractor history, pricing structure, and operational requirements including GPS oversight and staffing location. The Q&A clarifies the scope and expectations for potential proposers, supporting their understanding of the RFP and aiding in competitive proposal preparation.
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DOCX, High priority: read this first2 pages · additional-disclosures
HighAI Summary for Additional Disclosures and Certifications Item 16: This document titled 'Additional Disclosures/Certifications Item 16' dated May 17, 2024, requires contractors to disclose past performance issues, legal proceedings, audit findings, corrective actions, and criminal convictions related to their organization or representatives. It includes indemnity and insurance clauses, data compliance requirements, HIPAA compliance, and background check obligations. Contractors must provide detailed explanations for any affirmative responses on separate pages. The document is critical for assessing contractor eligibility and compliance with county standards and regulations.
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PDF, High priority: read this firstamendment
HighAI Summary for Amendment 1 to 2023 POS Contract for Specialized Transportation, DHHS-ADS, First Transit Inc.: This document is Amendment 1 to the 2023 Purchase of Services Contract for Specialized Transportation Services for older adult residents of Milwaukee County. It reflects that Transdev acquired First Transit, Inc. in July 2023, with billing continuing under First Transit, Inc.'s Tax ID through the end of 2023. The amendment redistributes funding without changing the total contract amount of $1,510,940. Specifically, State funding 85.21 is increased from $602,410 to $619,404, while ARPA III-B funding is decreased from $101,459 to $84,465. The amendment term is from January 1, 2023, through December 31, 2023. All other terms and conditions of the original contract remain in effect. The document includes signatures from Milwaukee County DHHS officials dated November 2023.
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DOCX, High priority: read this first1 page · certification
HighAI Summary for Conflict of Interest and Prohibited Practices Certification: This document, titled 'Conflict of Interest and Prohibited Practices Certification,' outlines the requirements and certifications related to conflicts of interest and prohibited practices for contractors working with Milwaukee County. It specifies that no county officer, employee, or public official involved in the contract may have a personal interest in the contract. Contractors must disclose any conflicts of interest and comply with Milwaukee County's Code of Ethics, including restrictions on gifts and campaign contributions related to contract approvals. The document also requires contractors to obtain county permission before subcontracting and to impose the same obligations on subcontractors. Certification of compliance is included in the cover letter, and any conflicts must be detailed separately.
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DOCX, High priority: read this firstrfp
HighAI Summary for DHHS-FFS-ADS-2502 Specialized Transportation Services RFP 2025: This document is the Request for Proposal (RFP) issued by Milwaukee County Department of Health and Human Services, Aging & Disabilities Services for Specialized Transportation Services for Older Adults in Milwaukee County for the year 2025. Issued on September 18, 2024, it includes technical and program requirements, proposal instructions, and timelines. Proposals are due by October 29, 2024, and the RFP encourages participation from community agencies, including joint ventures. The document provides contact information, proposal submission details, and outlines the review and award process.
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DOCX, High priority: read this first1 page · sow
HighAI Summary for Item 20 Aging Program Organizational Chart and Job Descriptions: This document provides instructions for the Program Organizational Chart for Item 20 Aging Program. It requires a detailed organizational chart showing position titles and reporting relationships within the proposed program, including all funded positions. Additionally, it mandates job descriptions and necessary qualifications for each position. The document serves as a statement of work component outlining organizational structure and personnel requirements.
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DOCX, High priority: read this first1 page · sow
HighAI Summary for Promotion of Cultural Competence and Cultural Humility - Item 23Aging: This document outlines the requirements for a proposal addressing the promotion of cultural competence and cultural humility within an organization, specifically related to aging services. It defines cultural competence and cultural humility, emphasizing respectful, effective, and client-centered care in diverse settings. The proposal must describe strategies for developing and maintaining cultural competence, including policies, procedures, and practices that support diversity and inclusion at all organizational levels. It also requires a plan for incorporating cultural humility in client-centered care, focusing on power dynamics and respectful communication. Additionally, the proposal should detail how the program will respect and value older adults, ensuring dignity and cultural sensitivity regardless of race, ethnicity, or economic status. The document serves as a statement of work guiding organizations in crafting culturally competent and humble service delivery plans.
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DOCX, High priority: read this firstcover-letter
HighAI Summary for Sample Cover Letter for Year 2025 Fee for Service Proposal: This document is a sample cover letter for submitting a proposal to the Milwaukee County Department of Health and Human Services for the Year 2025 Fee for Service Guidelines: Program and Technical Requirements. It certifies that the proposal and accompanying forms are true, complete, and correct. The letter lists various required items included in the proposal, such as demographic summaries, certifications, organizational charts, licenses, and service narratives. The signer certifies authority to submit and negotiate the proposal on behalf of the agency.
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DOCX, High priority: read this first1 page · statement-of-deviations-and-exceptions
HighAI Summary for Statement of Deviations and Exceptions for RFP: This document is a Statement of Deviations and Exceptions related to a Request for Proposal (RFP). It requires proposers to list any exceptions, deviations, or objections to the RFP's terms, conditions, or specifications, referencing specific sections or paragraphs. If no deviations exist, proposers must state 'None.' The document notes that DHHS may allow modifications to these deviations after the proposal due date or reject proposals with unacceptable deviations. A certification is included in the cover letter. This form is to be inserted after the cover letter in the proposal submission.
LowAI Summary for 12-Item DCPI Designation of Confidential and Proprietary Information rev051724: This document is a designation form for confidential and proprietary information submitted in response to the 2025 RFP by Milwaukee County. It outlines the criteria for trade secrets under Wisconsin statutes and requests that specified pages of the proposal be treated as confidential and not released without written approval. The form clarifies that prices become public information and cannot be kept confidential. It also includes a legal agreement to defend the confidentiality designation and hold Milwaukee County harmless for costs or damages arising from withholding materials. The document emphasizes the necessity of including this form in the RFP to protect confidential information.
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DOCX, Low priorityother
LowAI Summary for 21-Submission Instructions - DHHS-FFS-ADS-2502: The document titled '21-Submission Instructions - DHHS-FFS-ADS-2502.docx' could not be processed due to a file conversion failure caused by a corrupted or invalid file error. The content is unreadable and no further information is available.
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XLSX, Low prioritycontract-document
LowAI Summary for 24-2024 POS and FFS Invoice Unit Rate Instructions and Contract Data: This document is an Excel spreadsheet titled '24-2024 POS and FFS invoice unit rate.xlsx' containing instructions for entering invoice data and contract-related information. It provides detailed guidelines on how to input program data, contract amounts, and units in specified tabs, including rules for rounding amounts and handling unit adjustments. The document also includes contact information fields and printing hints. The content is primarily instructional and administrative, aimed at ensuring accurate billing and contract management for the year 2024.
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XLSX, Low priority2 pages · other
LowAI Summary for Agency Employee Demographics Summary Item 5A: This document is an agency-wide employee demographics summary labeled as Item 5A. It provides a detailed breakdown of employees by race, gender (female, male, non-binary), disability status, and Hispanic/Latino ethnicity. The document includes definitions for race and ethnicity categories based on OMB standards and explains the criteria for identifying disabled individuals under the Rehabilitation Act of 1973. It also notes the importance of cultural diversity and competence in service delivery. The data is organized in a tabular format with instructions for data entry and examples to guide completion. The document appears to be a demographic data collection form rather than a solicitation or contract-related document.
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DOCX, Low priority2 pages · other
LowAI Summary for Agency Owners, Stockholders, Officers Information Form: This document is a form titled 'Agency Owners/Stockholders/Officers Item #6' applicable to all organizations, both for-profit and non-profit. It requires listing agency owners, stockholders, officers, LLC managers, partners, and board members with details such as office title, term, ownership percentage (for for-profits), compensation status, and resume attachment for board members. It includes definitions for independent board members and instructions for non-profit corporations with fewer than five board members. The form also requests information on board committees and mandates retention of board meeting minutes for four years post-contract termination, with access provided to Milwaukee DHHS upon request.
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XLSX, Low priority11 pages · other
LowAI Summary for Agency Site Information Form Revision 1: This document is a form titled 'Agency Site Information Form' Revision 1, version dated 5/24. It provides instructions for filling out agency demographic and site information for multiple networks or service areas. The form includes tabs for agency info, site info, and lists for entity types and site types. It requires one form per agency per network or service area and details contacts for contract signor, notifications, billing, and login requests. The form emphasizes entering data in designated grey areas and includes a sample for guidance. It also contains a section for authorized signature attesting to personnel licensure status.
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XLSX, Low priority2 pages · other
LowAI Summary for Board of Directors and Administrative Leadership Demographics Summary: This document is a demographics summary form for Board of Directors, Agency Owners, Stockholders, and Administrative Leadership. It includes instructions for entering data on cultural diversity, race, gender, disability status, and ethnicity of board members and executive leadership. Definitions for race, ethnicity, non-binary gender, and disability are provided according to OMB standards and the Rehabilitation Act of 1973. The form is designed to capture data relevant to cultural competence and administrative ability in a competitive proposal process. The document includes example data entries and emphasizes the importance of serving a culturally diverse population.
LowAI Summary for Certification Statement Regarding Debarment and Suspension: This document is a Certification Statement regarding Debarment and Suspension, identified as Item #15. It certifies that the proposer and its principals have not been debarred, suspended, or otherwise excluded from federal, state, or local transactions, nor convicted or charged with certain offenses related to public transactions within the past three years. It also requires explanations if any debarments or suspensions exist. The certification is included in the cover letter and serves to ensure compliance with eligibility requirements for public contracts.
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DOCX, Low priority1 page · other
LowAI Summary for Item 22 Agency Licenses and Certificates Submission: This document, titled 'Item 22 Agency Licenses and Certifications & Governmental Findings,' requires submission of copies of all agency licenses or certificates necessary to provide the requested service. It also mandates submission of any notices of noncompliance, required corrective actions, or restrictions issued by governmental agencies, divisions, or bureaus. The document serves as a compliance checklist for agency licensing and certification status.
LowAI Summary for Item 26 Aging Provider Service Site Information: This document titled 'Item 26 Aging Provider Service Site Information' is a form used to provide detailed information about each service site location where aging-related services are provided. It includes fields for agency and site names, addresses, contact persons, phone and fax numbers, email, program differences, participant capacity, hours of operation for specific and all programs, and emergency contact details. The document also contains a certification statement confirming the accuracy of the information as of the proposal submission date.
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DOCX, Low priority1 page · other
LowAI Summary for Program Accessibility Item 27 Questionnaire: This document, titled 'Program Accessibility Item 27,' is a questionnaire designed to gather information about an agency's plan to serve clients with various disabilities and needs. It covers physical, developmental, mental health, substance use disorders, hearing and visual impairments, language barriers, and personal care assistance. The document also requests information on additional services that enhance program access, such as proximity to public transportation. The document appears to be a form or checklist rather than a solicitation or contract document.
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DOCX, Low priority1 page · certification-form
LowAI Summary for Targeted Business Enterprise Certification Form: This document is a Targeted Business Enterprise (TBE) Certification form used to identify if an agency holds any specific business certifications such as DBE, MBE, WBE, or SBE from various Wisconsin state and federal entities. It includes checkboxes for different certification types and instructions to attach relevant certificates or proof. The form is intended to verify business enterprise status for procurement or contracting purposes.
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The Milwaukee County Department of Health and Human Services (DHHS), Aging & Disabilities Services (ADS) invites community agencies, organizations and interested parties to participate in the RFP process by submitting proposals for Specialized Transportation Services for Older Adults in Milwaukee: North of I-94 and South of I-94, to be tentatively provided from January 1, 2025, to December 31, 2025.
The Department welcomes new prospective vendors including joint ventures and other innovative partnerships to participate in this RFP process. Applicants are invited to submit a proposal for North of I-94, South of I-94 or BOTH North and South.
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