Digital Voice Recording System

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: F3B1G19107A001 Posted Date: Apr 23, 2009 Original Response Date: Apr 30, 2009 Current Response Date: Apr 30, 2009 Original Archive Date: N/A Current Archive Date: N/A Classification Code: 58 - Communications, Detection and Coherent Radiation Equipment Set Aside: N/A NAICS Code: 512290 - Other Sound Recording Industries Contracting Office Address Department of the Air Force, Air Force United States Air Force Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath Unit 5070 Box 270, RAF Lakenheath, UK, 09461-0270 Description COMBINED SYNOPSIS/SOLICITATION - One (1) Digital Voice Recording System (DVRS) for Air Traffic Control Tower. I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. II. This solicitation is issued as a request for quotation (RFQ) IAW FAR Part 12 and 13. Submit written quotes (to include a price quote for ALL CLINS) on RFQ reference number F3B1G19107A001. III. This solicitation document and incorporated provisions and clauses are those in effect through Fed Acquisition Circular 2005-31. IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 512290. V. This combined synopsis/solicitation is for the following commodity: CLIN 0001 - One (1) Digital Voice Recording System (DVRS) in accordance with the below salient characteristics: Contractor shall provide all tool, equipment, materials, labor, parts, and transportation necessary to install a 48 Channel Nice Call Focus (or EQUAL) System. The system will provide dual DVD capability to record/archive air traffic, pilot and support agency communications. Ability to record up to 48 channels/frequencies. System will replace current tape recording system in place in the control tower 5th floor. The recorders will support a Windows 2000 XP Server Standard, Microsoft Internet Explorer 5.0 or higher, Pentium III 500 MHZ or higher CPU, 128 MB Internal Memory, 100 MB hard disk space, computer system (provided by user). Physical dimensions: Width: 19 inches, Depth: 21 inches, Height: 7.0 inches, installed in standard 19 inch racks. Environmental Conditions: Operating Temp 10 to 40 degrees Celsius Storage Temp 0 to 50 Celsius Power: 115V ac, 60Hz, 200 Watts Manufacturer: NICE CTI Systems UK Limited OR EQUAL Nice Part# Description Qty NCF3C-48 48 Channel NiceCall Focus III Bundle 1 each ANALOG4 4 Channels-Analog Interface 12 each NCF3-DVD-2 Dual DVD Drive-4880 hours total 1 each LDB3 NiceLog Media Library package (per site) 1 each CA03 Open-leads cable for up to 24 extensions-5m long 2 each HR5000RINHS Total of 50,000+ Hot Swappable RAID 1 1 each OTHER REQUIREMENTS: Vendor must provide delivery and installation of single NCFIII Vendor must provide Office based Project Management software Vendor must provide basic maintenance for at least one year with a maximum of a 1 hour call back response. Additionally, must provide on-site support within 4 hours for priority 1. Must provide coverage 7/24 for critical problems. Must have an approved time source installed (Global Position Satellite) per AFI 13-203, 5.4.2. Software must calculate a 17-day overwrite protection based on the date created tag, not the last recording of the tape per AFI 13-203, 5.4.4.3. Per AFI 13-203, 5.4.4.4, users must be able to "Validate NiceLog supervision window for alarms and verify normal operations of equipment...on a daily basis not to exceed 25 hours." System must provide capability for users to perform audio quality checks IAW AFI 13-203, 5.4.4.4. Per AFI 13-203, 5.4.4.6, the system must allow for each user to have a user-unique log-in password. Per AFI 13-203, 5.4.4.8, the system cannot have any other software programs/packages loaded or executed on any of the DVRS system components. Must be fully compatible with current Federal Aviation Administration systems. Quotation shall be one LUMP SUM for entire system, including installation and required service as described above. VI. Delivery FOB Destination to: 100th Operations Support Squadron Unit 8955, Box 410 RAF Mildenhall Bury St Edmunds IP28 8NF VIII. FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008), and its addenda as it applies to this acquisition. Please see the addenda below. IX. FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999), does not apply to this acquisition. Evaluation will be conducted IAW FAR 52.212-1 (g). X. The offeror must have completed the Online Representations and Certifications Application (ORCA) which is the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Jun 2008). The web site address is https://orca.bpn.gov/ XI. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Mar 2009), applies to this acquisition. XII. FAR 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Apr 2009) (Deviation). XIII. The following clauses are also applicable to this acquisition: FAR 52.204-7, Central Contractor Registration; FAR 52.232-33, Payment by Electronic Funds Transfer (EFT) - CCR; DFARS 252.204-7004 Alt A, Required Central Contractor Registration; DFARS 252.212-7001 (Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation); DFARS 252.225-7042, Authorization to Perform; DFARS 252.229-7000, Invoices Exclusive of Taxes or Duties; DFARS 252.229-7006, Value Added Tax Exclusion (United Kingdom); DFARS 252.229-7008, Relief from Import Duty (United Kingdom); DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.233-7001, Choice of Law (Overseas) XIV. The Defense Priorities and Allocation System (DPAS) assigned rating is: none. XV. N/A XVI. Quotes are required to be received no later than 12:00 pm EST, Eastern Standard or 5:00 pm GMT, Greenwich Mean Time, Thursday, April 30, 2009, and must include the following: Company name; address; phone numbers; DUNS number; CAGE code; itemized quote; technical specifications; statement that ORCA has been completed (see paragraph X above). If there are any questions on the requirements feel free to contact me at (011) (44) 1638 522354. Quotes shall be delivered via email to william.faulkner@lakenheath.af.mil XVII. Please direct any questions regarding this solicitation to William Faulkner, Contract Specialist, Phone (011) (44) 1638 522354, Email william.faulkner@lakenheath.af.mil Brian Sonnier, Contracting Officer, Phone (011) (44) 1638 522234, Email brian.sonnier@lakenheath.af.mil. Place of Performance Address: Physical: 100th Operations Support Squadron Bldg 669 Unit 8955, Box 410 RAF Mildenhall Bury St Edmunds, IP28 8NF, United Kingdom APO: RAF Mildenhall ATCT (EGUN) FE5518 LG LGS UNIT 435 BOX 305 APO, AE 09459 Addenda to 52.212-1 Addenda As prescribed in 12.302(d) the following addenda is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein: Instructions to Vendors -- Commercial Items (JUN 2008) *the term "solicitation" hereby references this combined synopsis solicitation* (a) Reserved (b) Submission of quotations. Submit quotations to the office specified in this solicitation on or before the date specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number; (2) The date specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the vendor; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Reserved (11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Vendors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for validity of quotations. The vendor agrees to establish a firm timeframe in which the proposed price is good for. (d) Reserved (e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. (f) Reserved (g) Contract award. The Government intends to evaluate quotations as described in FAR 13.106-2. Therefore, the vendor's initial quote should contain the vendor's best terms from a price and technical standpoint. The Government may accept other than the lowest quote; and waive informalities and minor irregularities in quotes received. (h) Reserved (i) Reserved (j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The vendor shall enter, in the block with its name and address on the cover page of its quotation, the annotation ``DUNS'' or ``DUNS +4'' followed by the DUNS or DUNS +4 number that identifies the vendor's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the vendor to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the vendor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A vendor within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A vendor located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The vendor should indicate that it is a vendor for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of a quotation, the vendor acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the vendor does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Vendors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (l) Reserved (End of Addenda) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.