This Solicitation opportunity from California was posted on January 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
HighAI Summary for 12238 - DIR RFP for Cal/OSHA DMS: Issued January 11, 2024, by the State of California Department of Industrial Relations, this Request for Proposal (RFP) seeks a vendor for the Cal/OSHA Document Management System (DMS). The document outlines bidding instructions, administrative requirements, qualification criteria, and a detailed evaluation process. It includes a comprehensive Statement of Work, functional/non-functional requirements, and a cost workbook, with specific focus on Salesforce and Google Cloud Platform architectures.
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XLSX, High priority: read this firstspecifications
HighAI Summary for Addendum 3 Exhibit D - Cost Workbook: This document is a cost workbook exhibit (Exhibit D) provided as part of Addendum 3. It contains a pricing schedule for deliverables, including project setup and three release phases, as well as a staff hourly rates worksheet for roles such as Delivery Manager and various Architects.
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for Cal/OSHA DMS Phase 0 Journey Maps: This document contains detailed user journey maps for the Cal/OSHA Division of Occupational Safety and Health (DOSH) Document Management System (DMS) Phase 0. It outlines the processes, pain points, and future goals for various personas, including CSHOs, OA/OT/MST, and SSAs, focusing on field safety inspections, case management, and data quality management to inform system requirements.
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for Cal/OSHA Phase 0 Personas: This document outlines the user personas for the Cal/OSHA Phase 0 project. It details the functions, pain points, and goals for various roles within the Enforcement, Consultation, and other DOsH units, including CSHOs, Staff System Analysts, and District Managers. The content serves as a functional requirement/specification to guide the development of a new system by identifying user needs and desired future-state automations.
DOCX
DOCX, High priority: read this firstsow
HighAI Summary for Exhibit A1 - CalOSHA Project Execution Guiding Principles: This document outlines the project execution guiding principles for the CalOSHA project. It defines requirements for project management, SDLC adherence (specifically Agile Scrum), communication strategies, stakeholder engagement with Product Owners and SMEs, and the mandatory use of DIR-licensed tools such as ServiceNow and JIRA for reporting and documentation.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for Exhibit B - Functional and Non-Functional Requirements: A detailed requirements document containing functional user stories for the Cal OSHA Enforcement portal. It specifies user personas, feature sets, and acceptance criteria for external users (employers, employees, and advocacy groups) regarding account management, reporting items, and case tracking.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for Exhibit B - Functional and Non-Functional Requirements: This document contains detailed functional requirements and user stories for the Cal/OSHA Enforcement portal. It specifies mandatory requirements for external users (employers, employees, and advocacy groups) regarding account management, portal access, submission of complaints, and the ability to track inspections and upload documents.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for Exhibit D - Cost Workbook: A cost proposal template containing a deliverables payment schedule and a staff hourly rates worksheet. It outlines five specific project deliverables with associated cost percentages and lists required job classifications for pricing, including Delivery Manager and various Architects.
DOCX
DOCX, High priority: read this firstspecifications
HighAI Summary for Exhibit E: Deliverable Expectation Document (DED) Template: A template for the Deliverable Expectation Document (DED) used to ensure contractor work meets contractual requirements. It outlines the process for defining deliverable descriptions, entrance/acceptance criteria, and required signatures between the Contractor and DIR.
DOCX
DOCX, High priority: read this firstspecifications
HighAI Summary for Exhibit H: Statement Regarding Confidentiality and Security of DIR Information: This document is Exhibit H, a legal addendum for the Department of Industrial Relations (DIR) establishing the requirements for the confidentiality and security of DIR information. It defines 'DIR Confidential Information,' outlines the limited license granted to the contractor, mandates signed acknowledgments from authorized users, and details procedures for audits, Public Records Act requests, legal demands, and mandatory breach notifications within two hours of discovery.
DOCX
DOCX, High priority: read this firsttask-order-award
HighAI Summary for Exhibit I - Work Order Authorization (WOA) Template: A template for a Work Order Authorization (WOA) issued by the California Department of Industrial Relations. It defines the structure for authorizing specific tasks under a master agreement, including sections for scope of work, required activities, work products, acceptance criteria, payment provisions, and staff allocation.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP 12238 - DIR for Cal/OSHA DMS: Request for Proposal (RFP) 12238 issued by the State of California Department of Industrial Relations for the Cal/OSHA DMS project. The document outlines bidding instructions, administrative requirements, proposal formats, and evaluation criteria. It includes a comprehensive table of contents covering technical qualifications, cost requirements, and a Statement of Work, along with various attachments for bidder qualifications and reference forms.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP 12238: DIR for Cal/OSHA DMS: Request for Proposal (RFP 12238) issued by the State of California Department of Industrial Relations for the Cal/OSHA Document Management System (DMS). The document includes comprehensive bidding instructions, administrative requirements, qualification criteria, a Statement of Work, and detailed evaluation factors. It specifies a multi-volume proposal format covering administrative, technical, and cost requirements, including specific roles such as Salesforce and Google Cloud Platform Architects.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP 12238: DIR for Cal/OSHA DMS: Request for Proposal (RFP) 12238 issued by the State of California Department of Industrial Relations for Cal/OSHA DMS. The document outlines bidding instructions, administrative requirements, solution requirements, cost workbooks, and evaluation criteria. It includes a comprehensive set of attachments including a Statement of Work (SOW), functional/non-functional requirements, and bidder qualification forms.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP 12238: DIR for Cal/OSHA DMS (Addendum 1): Request for Proposal (RFP) 12238 issued by the State of California Department of Industrial Relations on February 27, 2024, for the Cal/OSHA DMS project. This document (Addendum 1) includes comprehensive bidding instructions, administrative requirements, proposal formats, evaluation criteria, and a detailed Statement of Work (SOW). It specifies requirements for bidder and staff qualifications, cost workbooks, and socioeconomic program compliance (DVBE, Small Business).
DOCX
DOCX, Low priorityother
LowAI Summary for Attachment 16 - Follow-on Consultant Contract Disclosure: A certification form requiring bidders to disclose any prior or current consulting services provided to the state within the last five years. The document ensures compliance with PCC Section 10365.5 regarding follow-on contracting prohibitions to prevent conflicts of interest.
DOCX
DOCX, Low priorityother
LowAI Summary for Exhibit F: Deliverable Acceptance Document (DAD) Template: A template for the Deliverable Acceptance Document (DAD) used to verify the completion and acceptance of deliverables by the DIR Project Manager and Product Owner. This form is a required component of the invoice package and must be submitted for each completed deliverable to trigger payment.
DOCX
DOCX, Low priorityother
LowAI Summary for Exhibit G: Replacement Staff Request Form: A standardized administrative form used by a contractor to request the addition or replacement of personnel on a state project, including fields for personnel classification, minimum qualification verification, and authorization signatures.
DOCX
DOCX, Low priorityq-and-a
LowAI Summary for RFP 12238 Cal OSHA DMS Q&A Set 1: A question-and-answer document for the Cal OSHA DMS solicitation (RFP 12238). It provides clarifications on bidder qualifications, technical requirements for Salesforce/Google Cloud integration, data archival, portal development, and DVBE participation requirements.
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Timeline
2 updates
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Mar 26, 2024 to Mar 12, 2024.
Deadline changed
Response deadline changed from Mar 12, 2024 to Mar 7, 2024.
Response Deadline
Deadline has passed
Submission Closed
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Organization & Contact Information
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AgencyCalifornia → Department of Industrial Relations
The Department of Technology on behalf of the Department of Industrial Relations is procuring system integration services for the Cal/OSHA Data Management System (DMS).
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