Disaster Recovery and FEMA Public Assistance Consulting Services

The City of Carmel, Indiana, issued solicitation RFP-2026-013 to secure a qualified consultant or firm for FEMA Public Assistance consulting and emergency recovery support services. The selected professional will assist the city in preparing, submitting, tracking, and managing FEMA disaster submittals and documentation to maximize federal reimbursement and ensure compliance with applicable regulations. The scope of work includes developing compliant procurement strategies, managing recovery-related records, assisting with dispute resolution and appeals, and coordinating with agencies such as FEMA, IDHA, ICRC, and HUD to develop long-term recovery plans. The engagement follows a project-by-project model, requiring the consultant to maintain auditable records and clearly distinguish FEMA-eligible services, including Category Z management costs, from non-reimbursable services. The contract has an estimated value of 50,000 dollars and an intended duration of one year with the possibility of extension, though the city may terminate the agreement with 90 days written notice. Eligible proposers must have at least five years of continuous experience in FEMA Public Assistance grant management for municipal clients and maintain an active registration in SAM.gov. Evaluation is based on a points-system weighing qualifications and experience at 30 percent, technical approach at 25 percent, key personnel at 20 percent, and the cost proposal at 15 percent. The agreement incorporates strict federal compliance standards, including 2 CFR Part 200 Appendix II, the Build America Buy America Act, and various certifications regarding debarment, non-collusion, and telecommunications equipment. Invoicing occurs every 30 days, with payment terms set at 35 days from the receipt of undisputed invoices.