DISMANTLING 5 TON CRANE & INSTALLING 10 TON CRANE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this requirement. THIS IS THE REQUEST FOR PROPOSALS. NO OTHER SOLICITATION WILL BE ISSUED. The provisions and clauses incorporated into this document are those in effect through Federal Acquisition Circular 2005-13. EVALUATION AND AWARD The Government will make an award to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The provisions at FAR 52.212-2--- Evaluation- Commercial Items, apply to this solicitation. While MSHA intends to make an award from this solicitation, it reserves the right to make no award based on the quality of proposals submitted. MSHA is not responsible for and will not reimburse any bid and proposal costs incurred by offerors. Each offeror must submit a proposal in accordance with the instructions herein. Proposals must respond to and meet all of the mandatory requirements of this solicitation. Failure to meet any mandatory requirement may be cause for rejection of an offer without further consideration. When evaluating an offeror, the Government will consider how well the offeror complied with both the letter and intent of these instructions. The Government will consider any failure on the part of an offeror to comply with both the letter and spirit of these instructions to be an indication of the performance it can expect during task order performance. Clarity and completeness of the proposal are of the utmost importance. The proposal must be written in a practical, clear and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible The Government intends to choose the best-value contractor, and may award without discussions. Notwithstanding its plan to award without discussions, the Government reserves the right to conduct discussions with offerors in the competitive range, if necessary and to permit such offerors to revise their proposals. The Government also reserves the right to change any of the terms and conditions of the solicitation by Amendment at any time prior to award and to allow offerors to revise their offers accordingly. Interested parties should forward a proposal addressing the above requirements, all pricing information, and any other relevant information to the contracting officer no later than 3:00 pm EST Thursday June 4, 2009. Responses may be made electronically to och.william @dol.gov or hampton.katheryn@dol.gov. Any questions relating to this solicitation should be forwarded to the above address no later than 3:00 pm EST Thursday May 14, 2009. MSHA will not reimburse any costs relative to responding to this notice and solicitation.All materials shall be submitted in MS Word or Word Perfect. The anticipated contract type will be firm fixed-price. If your company is able to provide the requested item(s) and is interested in this acquisition, please submit the following: 1. Point of contact, including a phone number, physical and e-mail address. 2. Size status and or SBA certification program of your company. 3. Cage Code for your company. 4. An estimated FOB destination cost including capability of meeting delivery dates provided below. 5. NAICS code is 2381906. Firm must be registered in the Central Contractor Registry (CCR) Scope of Work Crane Capacity Up-Rate at MSHA's Approval and Certification Center Background The Approval and Certification Center's Electrical Safety Division currently utilizes a 5-ton lift capacity crane mounted to the structure of Building No. 3. The 5-ton capacity crane limitation has been found to be insufficient to lift heavier electrical components being produced for the mining industry. To continue to perform necessary operations in support of Title 30 Code of Federal Regulations, part 18, a 10-ton lift capacity crane is now required. Location of Work All work shall be performed at the following location: Mine Safety and Health Administration Approval and Certification Center 765 Technology Drive Triadelphia, WV 26059 http://www.msha.gov/TECHSUPP/ACC/directions.pdf Dave Diegmiller is the Approval and Certification Center's Contracting Officers Technical Representative (COTR) and point of contact, review, and acceptance of work once a vendor has been awarded the contract. The point of contact shall be responsible for task coordination and acknowledgment of project completion. Vendors are requested to provide proposals for the following work. Price shall be provided for each phase of the work separating labor vs materials for each phase. The vendor shall be normally engaged in the installation of crane systems, and shall have a minimum five years verifiable experience. Installers shall have a minimum of two years experience installing crane systems. The vendor shall provide references of previous similar work, verification of vendor experience, verification of installer work experience, and documentation of required professional licenses. This information shall be provided in accordance with the solicitation. Prior to providing a proposal, the vendor shall visit the site and obtain relevant information. The site visit is mandatory. The vendor may specify alternate requirements. These alternatives must be specified under the heading "ALTERNATE REQUIREMENT" and submitted as a separate volume. To control costs that may arise from work involved in certain phases of the work being dependent on results from other phases, vendors may submit "not-to-exceed" cost estimates or other plans for submitting costs. Safety, Health, and Environmental Protection The Mine Safety and Health Administration is committed to ensuring that all work is performed in a safe and healthful manner. Safety and health is paramount during performance of the contract. At a minimum, the vendor shall ensure they are in compliance with all Federal, State and City safety regulations. The vendor is responsible for supplying safety equipment to its personnel. Safety items include but are not limited to eye protection, ear protection, foot protection, gloves, etc. Site and work-specific safety and health requirements may be specified by Approval and Certification Center personnel, prior to and during, the performance of the contract. The vendor shall comply with all applicable Federal, State and local laws and regulations concerning environmental pollution prevention and waste disposal. The vendor shall keep the Approval and Certification Center personnel informed of any environmentally hazardous situations that may arise. The vendor shall be responsible for keeping all work areas clean and free of debris. The premises will be occupied during the performance of the work. The vendor shall coordinate their work to accommodate both the work schedule and completion date. Any disturbed landscaping during performance of work shall be returned to its original condition and to the satisfaction of the Contracting Officers Technical Representative (COTR). Phase I - Soil Foundation Verification The vendor shall verify the soil or rock foundation below all existing footings that will be used to support the crane. The foundation verification shall be performed by, or under the supervision of, a Civil Engineer or Geologist with knowledge and experience in evaluation of soil and rock foundations. The Civil Engineer or Geologist shall hold a valid professional license. Boring of the foundation shall be performed as near as practical to the four corners of the craneway and one at mid-length along the two long sides of the building. The borings shall not hit the underlying spread footing and, considering the size of the boring holes, they shall not diminish the existing building support. The borings shall provide information to determine bearing capacity using standard penetration blow counts (or other recognized testing methods) and the depth to reach bedrock. Reference: Blow counts 12 or greater are required to support the foundation loads considering full overturning effects due to runway support bracket eccentricity. Boring of the foundation shall be performed in accordance with good industry practice and all holes shall be filled immediately at the completion of the boring of each hole. Holes drilled through concrete shall be repaired to their original condition. Other holes shall be repaired to conform to the adjacent landscaping. The detailed results of the soil foundation verification shall be formally provided to the Approval and Certification Center. Phase II - Structural Analysis and Crane Specification The vendor shall perform a detailed structural analysis of the craneway supports. The analysis and development of crane specifications shall be performed by, or under the supervision of, a Civil Engineer with knowledge and experience of building crane installation. The Civil Engineer shall hold a valid professional engineering license. At a minimum the analysis shall cover: Building wind loading; snow loading; roof dead loading; roof live loading and crane live loading, both vertical and horizontal, including an impact factor. Crane runway beams, runway beam tie backs (Gantrex tie backs are preferred, this may require additional evaluation/removal of existing web splice plates and modification of two existing support brackets), support columns, column brackets, bolts, and welds, base plate and welds, anchor bolts, column spread footing, and the soil foundation beneath the spread footings. The vendor shall provide formal detailed results of the structural analysis, including all calculations, measurements, assumptions, actual and allowable stresses, loads and deflections. The Approval and Certification Center shall provide all available architectural drawings of the building. Crane Specification: The vendor shall provide a detailed list of all components and work necessary for the installation of a 10-ton lift capacity crane in Building No. 3. The proposal shall include a product description of the crane including: general specifications, load chart, installation instructions, operating procedures, maintenance procedures and testing/certification procedures. All items contained in this offer shall meet or exceed the requirements of the latest edition of the C.M.A.A. (Crane Manufacturer's Association of America) specifications. The crane and hoist shall be C.M.A.A. Class C duty. Trolley and bridge brakes shall be either a non-coasting mechanical drive or an electrically-operated brake on the trolley and bridge. The crane and monorail shall be equipped with end bumpers as per C.M.A.A. specifications. The hoist shall be electrically-driven containing wire rope with machine-cut drums and upper and lower lift limit switches. All electrical equipment shall comply with the current National Electric Code. All motors shall be AC 480 volt, 3-phase, TEFC, complete with reversing starters and controls. The bridge crane, trolley and hoist shall be operated by a push button control system. The preferred method of operation is with a wireless remote control. A one-handed, push button pendent-style control shall also be provided. The pendant shall be festooned such that the pendant may move manually and independently of the trolley. The crane shall have the ability for the trolley to be at one end of the bridge while the operator, with control pendant in hand, is at the opposite end of the bridge. All runway conductors, collectors and conductor hanger clamps and brackets required to properly install the equipment shall be provided. Power to the hoist shall use enclosed type, festoon flexible flat cable or Approval and Certification Center approved equal. Power to the bridge crane shall use three (3) runway current collectors with adjustable mounts. All units shall be supplied with NEMA 4 enclosures containing the necessary electrical devices (transformers, magnetic contactors, rectifiers, reactors, resistors, etc.) to make each unit a self-contained system. Each system shall have only one tie-in point to the Approval and Certification Center's power supply which is a 480 volt, 3-phase service. Each system shall be supplied with a manually-operated disconnect switch with lock-out provisions. Additional crane safety specifications: Machinery, equipment, or systems purchased and/or installed under this specification shall be equipped by the vendor with all guards and/or safety devices to comply with all Approval and Certification Center, federal, state, local and OSHA codes, laws, and directives. The equipment shall be designed to allow the creation of a "zero energy state" when the equipment is off and locked or tagged with a lockout procedure for both mechanical and electrical stored energy systems, including hydraulic, pneumatic, chemical, thermal, or other energy. "Zero energy state" shall mean the disconnecting or valving of the source of primary power with provisions for locking. The vendor shall provide written instructions for each machine center as to procedures necessary to bring the equipment to a "zero energy state". These procedures shall be included within the maintenance and operating manual for the equipment. Warning signs shall be attached as required by safety codes, including OSHA regulations. Phase III - Soil Foundation Remediation Blow counts 12 or greater are required to support the foundation loads considering full overturning effects due to runway support bracket eccentricity. If results of the soil foundation verification and the load analysis indicate that an existing footing(s) need modified to safely support the crane, the vendor shall formally provide a detailed plan for remediation. Costs for performing the remediation may be submitted separately. Phase IV - Crane Installation The old crane shall be removed and the new crane shall be installed in accordance with good industry practice and the applicable standards listed at the end of this document. The vendor shall provide labor, materials and equipment necessary to install and certify the new crane. All welding shall be performed per applicable American Welding Society requirements by certified welders. Welds shall be inspected per applicable American Welding Society requirements. The vendor shall submit a hot work plan for any welding or burning work. All equipment used to install the crane shall be in good and safe condition and shall be maintained per the manufacturer's instructions. All vendor personnel shall be trained to use equipment in a safe and healthful manner. All electrical work shall be performed by registered electricians and in accordance with the National Electric Code. The vendor shall furnish and mount all electrical equipment, including conduit and wiring. The vendor shall be responsible for all final alignment, fine tuning and electrical checkout and testing. The vendor shall advise the Approval and Certification Center of all observed deficiencies related to the crane or building structure concerning machines, equipment, or systems supplied by others. Upon completion of the installation, safe operation of the crane shall be verified and certified by the vendor. As part of the certification, the crane shall be tested at 125% of its safe working load (SWL) which is 25,000 lbs. at a position that creates the highest stresses. Approval and Certification personnel may perform additional tests or inspections including, but not limited to, nondestructive evaluation of the crane's wire rope, electrical connections, and for proper operation of the crane's safety features. The crane and building structure shall successfully pass all tests to be accepted under the contract. The existing crane shall be removed from the site after the Approval and Certification Center formally accepts the installation of the new crane. At that time the existing crane shall become the property of the vendor. The vendor shall specify the value of the existing crane and deduct the value from the bid. Documentation and Training The vendor shall provide detailed installation, operation and maintenance instructions for the crane. The vendor shall provide a minimum of two (2) hours of documented, formalized training on the operation of the crane, including crane and rigging safety to Approval and Certification Center personnel. The training shall be presented by a person knowledgeable in the operation and maintenance of the equipment and who is thoroughly familiar with the installation. The training shall include both classroom and hands-on training. The hands-on training shall include typical lifting operations performed by Approval and Certification Center personnel. The vendor shall provide a written or electronic copy of the training. Warranty and Yearly Maintenance The vendor shall provide a minimum of a two (2) year warranty for all work and components. The vendor shall inspect the crane and building structure annually during the 2 year warranty period and perform routine maintenance. Applicable Standards AWS D14.1, Specification for Welding of Industrial and Mill Cranes and Other Material Handling Equipment CMAA Specification No. 70 - 2004 - Specification for Top Running Bridge and Gantry Type Multiple Girder Electric Overhead Traveling Cranes CMAA Specification No. 74 - 2004 - Specification for Top Running and Under Running Single Girder Electric Overhead Cranes Utilizing Under Running Trolley Hoist ASME B30.2 - 2005 Overhead and Gantry Cranes (Top Running Bridge, Single or Multiple Girder, Top Running Trolley Hoist) National Electrical Code 29 CFR 1910.179 Overhead and gantry cranes