District-Wide ERP System

The Spring Independent School District is seeking competitive proposals to procure a District-Wide ERP System through Solicitation 26-011 Addendum 1, with submissions due by 12:00 p.m. CST on June 5, 2026. The contract, if awarded, will commence on August 11, 2026, following Board approval, and will have an initial two-year term through August 10, 2028, with the District retaining the option to renew annually for up to four additional one-year periods. Beyond those renewals, the contract may continue on a year-to-year basis via purchase orders until a new procurement is conducted. The total estimated annual value exceeds $200,000, with a potential maximum contract value of $1,200,000 over a six-year period if all renewal options are exercised. Proposals must be submitted electronically through the District’s e-Sourcing portal, and vendors are required to be registered users to participate. The evaluation process will follow a best value trade-off approach, considering both price and non-price factors such as product quality, vendor reputation, long-term costs, alignment with District needs, Texas-based business presence, and compliance with laws supporting historically underutilized businesses. The vendor must deliver the ERP system to the District’s Distribution Center under F.O.B. Destination terms, bearing all shipping costs and risks until delivery, and all shipments must be palletized on standard 40" × 48" pallets not exceeding 2,500 pounds per pallet, accompanied by a detailed packing list. Items must be clearly labeled with destination information and barcodes containing UPC/EAN codes. Compliance with federal regulations is mandatory, including adherence to the Buy America Act for domestic content, EPA guidelines on recovered materials, and 2 CFR § 200.321 for affirmative steps to include small, minority, and women-owned businesses in subcontracting. The District reserves audit rights and requires vendors to retain records for three years. All personnel with unmonitored access to students must pass criminal background checks, and subcontractors must be disclosed, vetted, and compliant with the same requirements. The contract also prohibits engagement with entities participating in boycotts of Israel or U.S. energy companies under Texas law. No specific accounting codes, payment office details, or invoicing platform are specified, and the District does not designate a Contracting Officer’s Representative or Procuring Contracting Officer;