DMF-26017: Scuba Diving Medical Evaluation Services

The contract supports the Division of Marine Fisheries’ year-round scientific diving operations in Massachusetts and New England coastal waters by securing medical evaluation services for divers, including physical exams, pulmonary function tests, audiograms, EKGs, and drug screenings. Performance must meet industry standards and comply with state regulations such as 801 CMR 21.00, M.G.L. c. 66A, and 93H, with strict requirements for data security, encryption of personal information, and immediate breach notification. The contract duration is initially three years with two optional three-year renewals, allowing for a maximum term of nine years, and the Commonwealth may award multiple contracts across the region. Proposals are evaluated based on medical expertise, service quality, timeliness of scheduling and results, proximity to diver work locations, and price, with award determined through a best value approach that weighs non-price factors alongside cost. All deliverables are the property of the Commonwealth, and contractors must ensure compliance with affirmative action, supplier diversity, anti-lobbying, and conflict of interest laws, including disclosure of family relationships with state employees and ongoing reporting of legal or financial changes. Submission must be made electronically through COMMBUYS by March 1, 2029, using only approved signature formats, and must include required forms such as the Standard Contract Form, W-9, EFT authorization, and certifications tied to compliance with Executive Orders and state procurement policies. Contractors are required to use Electronic Funds Transfer for payment, adhere to prompt payment discount terms, and maintain all records accessible for inspection during business hours. Subcontracting is permitted only with prior written approval from the Department, with subcontractors bound to the same terms as the prime contractor, who retains full performance liability. No line-item pricing is provided; instead, services are delivered on a fee-for-service basis with no specified contract value. The place of performance is centered around New Bedford, Massachusetts, with the Department reserving the right to inspect records and services on-site. Data protection and security requirements align with Commonwealth cryptographic standards, PCI compliance for payment data, and liability for breaches under Massachusetts law. The contract does not specify FOB terms or packaging requirements, and there are no formal FAR clause identifiers, reflecting a state procurement structure governed by Massachusetts regulations rather than federal acquisition policy.