DMH IFB PMHC Campus Roadwork-REBID

The contract involves asphalt repair and roadway striping services at the Packard Mental Health Center campus in Springfield, Illinois, managed by the Illinois Department of Human Services. The vendor will be responsible for pothole repairs, pavement overlay removal and replacement, grading asphalt towards drains, and repainting and restriping parking lots, crosswalks, and handicap spots in accordance with applicable codes. Work hours are set for weekdays from 7:00 am to 4:30 pm, excluding state holidays, and the contract emphasizes compliance with OSHA and EPA standards, proper waste disposal, and adherence to facility policies. Subcontracting is permitted with specific reporting and certification requirements for larger projects, and performance will be monitored by the Chief Engineer, with provisions for prompt correction of any unsatisfactory work. The contract size ranges from $50,000 to $200,000, and the procurement process requires vendors to be registered in the Illinois Procurement Gateway, submit mandatory disclosures, and demonstrate compliance with diversity and inclusion goals, including participation in the Business Enterprise Program. The solicitation, posted on September 25, 2025, with a response deadline of October 10, 2025, mandates detailed vendor registration, disclosure, and certification procedures to ensure eligibility and transparency. Vendors must submit all required documentation electronically via the BidBuy system, including a Vendor Disclosure form, Offer to the State, and BEP Utilization Plan, among others. The process emphasizes the importance of timely and complete submissions, with strict adherence to procurement regulations and certification requirements. Additionally, the contract incorporates Illinois-specific policies on public works employment, prevailing wages, and bonding, requiring contractors to employ predominantly Illinois labor, pay prevailing wages, and furnish performance bonds from licensed surety companies. The overarching goal is to ensure quality, compliance, and inclusion of minority, women, disabled, and veteran-owned businesses in the execution of the project.