Dock materials Willow Slough FWA 154706Bid Documents

This solicitation issued by the Indiana Department of Natural Resources (IDNR) under request number 003000000086324 seeks bids for dock materials to replace incorrect installations at the Willow Slough Fish and Wildlife Area. The procurement is a Request for Quotation (RFQ) that requires submission of a complete bid package by January 2, 2026, with no electronic supplier portal submissions accepted; responses may only be emailed, faxed, or mailed directly to IDNR. The scope is limited strictly to supplying dock materials, while all labor for installation will be provided by Willow Slough staff. The bid package and associated documentation are downloadable via the IDNR procurement site, and all inquiries must be directed to the designated point of contact, Amber Simonton, by December 24, 2025. Price quotes must remain valid for 30 calendar days post-response deadline as mandated by Indiana State Law. The contract documentation reflects standard state procurement terms and compliance requirements rather than federal contracting clauses; it includes certifications for drug-free workplace, non-collusion, employment eligibility verification via E-Verify, and minority/women/veteran-owned business participation commitments. While no formal federal FAR clauses or detailed evaluation factors are provided, the solicitation emphasizes compliance with Indiana state business preferences, supplier diversity programs, and ethical standards. The procurement expects adherence to Indiana's Office of Technology standards and requires manual signatures on proposals exceeding $75,000. Delivery terms stipulate FOB destination to the IDNR office in Indianapolis, with inspection and acceptance conducted at the State’s site. Packaging must be properly labeled with the State's purchase order number, content, and weight, but no specific military packaging or barcoding standards apply. The proposal evaluation likely considers compliance with preference certifications and completeness of submission rather than weighted technical or price scoring, with no specific basis of award explicitly stated. Contract administration details, such as payment office or designated contracting officers, are not included. The contract's period of performance aligns with solicitation dates, and tax liabilities reside with the contractor, as Indiana is exempt from taxes on purchases under this agreement.