Docufree (Formerly Image API, LLC)

The Florida Department of Health is entering into a single-source contract with Docufree, formerly Image API, LLC, for the renewal of the Axiom Pro Software as a Service subscription, including ongoing maintenance, upgrades, enhancements, and technical support. This procurement is justified under Chapter 60A-1.045 of the Florida Administrative Code, which permits non-competitive acquisition when services are only available from a single source due to proprietary system dependencies. The Axiom Pro platform is integral to the department’s electronic document management system, requiring continuity of operations and seamless integration with existing infrastructure, making Docufree the sole provider capable of sustaining the system. The total contract value is $630,000, with no itemized line items, options, or negotiation involved, as the price is accepted as quoted by the sole vendor. The place of performance is throughout Florida, with administrative oversight centered at the department’s Tallahassee location. No competitive evaluation, technical scoring, or evaluation factors are applicable due to the non-competitive nature of the acquisition. The solicitation was posted on May 4, 2026, with a submission deadline the same day, and responses must be submitted in physical form via mail or hand delivery to the Agency Clerk at the specified Tallahassee address; electronic submissions, including email, are explicitly rejected. The NAICS code 81111805 classifies the acquisition as proprietary or licensed systems maintenance and support. No FAR clauses, federal accounting codes, invoice procedures, packaging requirements, or representations and certifications are specified, reflecting the state-level, non-federal scope of the procurement. Contact for the contract is Benjamin Roberts of the Bureau of Administration, with Sonja German-Jones serving as the approving Purchasing Director. No COR, COTR, or PCO designations are formally assigned. The absence of UEI, CAGE, size status, or socioeconomic certifications indicates no affirmative small business or other status claims were submitted or required for this single-source award.