DoDEA Market Survey for Installation Services Performed in Puerto Rico

Market Research Survey / Request for Information BACKGROUND: The Department of Defense- Education Activity (DoDEA) is conducting a market survey to gather interest level in the private sector relating to A-76 public / private competitions between the government and the private sector for logistics (maintenance/ custodial/ transportation) functions located at two field sites in Puerto Rico. DoDEA provides education to primarily DoD military and civilian eligible dependents from preschool through grade 12 with two distinct programs: the Department of Defense Dependent Schools (DoDDS) and Domestic Dependent Elementary and Secondary Schools (DDESS). The focus of DoDEA is to provide quality education to all eligible students. Though DoDEA's responsibilities are education related, they must rely on support from various entities to keep the schools up and running. These support groups include logistics related services that provide: - Minor maintenance and repair on school buildings (including carpentry, welding, HVAC, electrical, and plumbing) - Motor vehicle operations (School bus driving and special needs bus driving [handicap]) - Custodial / janitorial services at schools. There are approximately five buildings (four schools, one office building) that require the aforementioned services. One school is located around the northwestern shores in Aguadilla (about 75 miles west of San Juan) known as Ramey School; the other buildings (three schools (Antilles elementary, middle, high) & one office building) are located in the San Juan, PR vicinity at Fort Buchanan. Hours of operation will consist of primarily - normal business hours (8 hours between 0600 & 1700), with the exception of motor vehicle operations which may require post-business hours (or separated hours per workday - i.e., morning / afternoon / evening shift)) for special transportation services such as sporting events and school educational trips. Ability to perform the described services and location (Puerto Rico) are the primary concerns at this point. We are NOT asking for a proposal. Page two contains some statistical information regarding the buildings where this work is performed. Any resulting competition that may follow will fall under the guidelines described in the revised OMB Circular A-76, dated May 29, 2003. The basic premise of this market research is to gauge the interest level in the private sector as well as to solicit ideas and opinions from the private sector. Your participation in this market research and a prompt response by Friday November 14th, 2008 is appreciated and valuable to the process. Thank You. Survey Questions are stated on page three. **Some numbers are approximate Square footage of Schools: # Classrooms #Bathrooms - AES: 82,245 63 39 - AMS: 83,772 50 21 - AHS: 100,539 45 15 - Ramey: 95,627 41 24 - DSO Bldg: 16,986 N/A 8 Buses used per day: Ft. Buchanan: Ramey - Regular: 23 5 - SPED: 3 1 - Midday: 1 - Spec. Activity: 7 ( Monday through Thursday ) Approximate Number of Work Orders FY 08: 1000 Please respond by COB Friday, November 14th, 2008. Please send via email to: DSCC.DoDEA@dla.mil Company Name: Point of Contact: Point of Contact Email: Telephone Number: FAX: Survey Questions: 1. Is your company capable of performing the services described and would you be interested in submitting a proposal for the services identified above? 2. If not, why? If so, briefly describe your capabilities and experience. 3. What data would be required for a responsible offeror to have sufficient information necessary to develop a proposal to manage and operate these types of functions/tasks? 4. Would you have the capability to perform the described services at both geographical locations described under a single contract? 5. Is it commercial practice to combine the functions proposed together? If so, why? 6. What would be your major cost drivers for this type of effort? 7. What are recommended commercial practices from a contract perspective for these types of services? 8. What services would you potentially hire subcontractors to perform? 9. What are the methods/metrics you would use for monitoring performance? 10. Is most of your experience with the private or Government sector? 11. Describe any risks associated with this effort, from a contractor perspective? 12. Are there any other concerns/ comments or recommendations? Thank you for assisting us with this survey. Please send your completed survey to email address DSCC.DoDEA@dla.mil or Fax to (614) 692-6273. A copy of the Market Survey is also located at the A-76 website and that link is www.dla.mil/a-76/contracting/default.aspx.