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Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS)

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The Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS) is a joint procurement led by Sheffield City Council on behalf of the City of Doncaster Council, Metropolitan Borough of Rotherham Council, and the South Yorkshire Integrated Care Board. The contract aims to provide a comprehensive service for adults and children in South Yorkshire, encompassing the procurement, supply, storage, delivery, collection, decontamination, repair, and recycling of essential daily living equipment. The primary goal is to support independent living, facilitate hospital discharges, and prevent unnecessary hospital admissions through a responsive service that adheres to national guidelines and utilizes an efficient IT-based stock control system. The procurement is conducted via an open procedure under a light touch special regime and is noted as particularly suitable for small and medium-sized enterprises. The award will be determined based on quality (60%), price (30%), and social value (10%). The initial term of performance is estimated to run from May 1, 2027, to April 30, 2032, with two optional extensions of three and two years, potentially extending the contract through April 30, 2037. Tenders must be submitted electronically by November 20, 2026.

General Info

Joint procurement for community equipment loans and support services across South Yorkshire.

NAICS

N/A

Place of Performance

GBR

Set-Aside

NONE

Documents

1

Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS)

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencySheffield City Council
Contacts1 person available
OfficeN/A
Organization / AgencySheffield City Council
Office AddressN/A

Full Description

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Provision of Equipment and aids for daily living is an essential component of the Health and Social Care system. An efficient Community Equipment Loans Service can enable independent living, facilitate hospital discharge, prevent hospital admission as well as reducing overall costs to the system. This Procurement is for an Integrated Community Equipment Loans Service to procure, supply, store, deliver, collect, Decontaminate, Repair, Service and Maintain, reuse and recycle a range of Equipment for Service Users who need it, both adults and children. Commissioners require a responsive Service that meets national guidelines for: The delivery and collection and active recall of Equipment. An IT based efficient stock control system and storage facilities. Robust infection control, cleaning and decontamination measures. Servicing and Maintenance. Warranty and repairs. Sufficient flexibility to meet changes in national or local policy requirements. The aim of the Service is to ensure that eligible Service Users of all ages receive timely access to appropriate, safe and effective Equipment and associated Activities that meet their assessed needs and enable them, as far as reasonably possible, to live safely and independently in their chosen Home. This is a joint procurement where Sheffield City Council is acting as the lead buyer on behalf of City of Doncaster Council, Metropolitan Borough of Rotherham Council and South Yorkshire Integrated Care Board.

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