Dpu/Iqa - Vocia Paging Equipment Services

PURPOSE: To establish an Indefinite Quantity Agreement to purchase Vocia Public Address, Paging, and Voice Evacuation equipment servicing on an as-needed basis for the Department of Public Utilities. The successful bidder shall be a certified Vocia service representative. The estimated dollar amount to be spent on this agreement is $10,000.00. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of an associated purchase order. The Agreement will expire on 6/30/26. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. The service provider shall provide all necessary labor, materials, tools, and equipment to complete repairs. Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. The City of Columbus is unable to contract with a business entity that is required to be registered with the Ohio Secretary of State and is not registered. A business entity is not required to be registered with the Ohio Secretary of State’s Office prior to submitting a bid with the City but must be registered prior to the City executing a contract. REGISTERING WITH THE OHIO SECRETARY OF STATE A business entity must be registered with the Ohio Secretary of State in order to conduct business within the State of Ohio. This requirement applies to any business entity, domestic or foreign, planning to transact business within Ohio using a name other than their own personal name. Sole proprietorships and general partnerships are not required to register the business entity; however, they many need to register a trade name or report the use of a business name if they are doing business in a name not their own. (For example, if you are doing business under your personal name, i.e. Bob Smith, then you do not need to register with the Ohio Secretary of State, but if you are doing business under the name “Bob Smith’s Automotive Shop”, then the name must be registered with the Ohio Secretary of State. Go to this website to search the list of business entities registered with the Ohio Secretary of State: https://businesssearch.ohiosos.gov/ Go to this website to register a business entity with the Ohio Secretary of State: https://www.ohiobusinesscentral.gov/ The following is a link to the Ohio Secretary of State’s Frequently Asked Questions for registering a business entity: https://www.ohiosos.gov/businesses/information-on-starting-and-maintaining-a-business/frequently-asked-questions/#:~:text=Who%20is%20required%20to%20register,documents%20to%20register%20their%20business