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This Solicitation opportunity from Ohio was posted on February 9, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Dpu/Training - Copier Maint.

Closed
RFQ026882State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 423710
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DEADLINE

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КНП МКЛ № 1 ІФМР

POSTED

2 days ago

DEADLINE

N/A

AI Contract Overview

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This contract establishes an Indefinite Quantity Agreement for copier maintenance services for the City of Columbus, Ohio, with an estimated annual expenditure of approximately $500. The agreement is valid from March 1, 2024, through February 28, 2025, and is intended to cover the City’s needs on an as-needed basis through individual purchase orders, without exceeding the specified dollar limit. The City does not guarantee any minimum purchase amount and reserves the right to cancel any unspent funds after the contract's end date. Services will be provided at the location of 910 Dublin Road, Columbus, and pricing will be based on a cost per copy, inclusive of all associated costs such as labor, travel, parts, and supplies, excluding staples and paper. Billing will occur monthly in arrears, with no minimum or maximum copy quantities, and the City only pays for copies made, without penalties or late fees. The contract emphasizes that maintenance and repair services must adhere to the manufacturer’s recommended schedules to ensure optimal copy quality and equipment performance. Only authorized dealers are eligible to provide services, and the City does not sign traditional maintenance agreements due to unfavorable terms. Service response times are guaranteed, with a confirmation call within 30 minutes of a service request and a technician on-site within four business hours. The agreement is non-renewable automatically, and any funds not obligated via purchase orders by the end of the contract period will be canceled. This procurement is part of the Columbus Public Utilities solicitation process, with a response deadline of February 16, 2024, and is associated with the NAICS code 423710.

General Info

Place of Performance

OH, USA

Set-Aside

NONE

Documents

0

No documents available

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AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyOhio → Columbus Public Utilities
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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To establish an Indefinite Quantity Agreement for Copier Maintenance Services on an as needed basis. The estimated dollar amount to be spent on this agreement is $500.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Quantities are estimated yearly totals. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. Location: 910 Dublin Road, Columbus, OH 43215. The Agreement will be in effect from 3/1/24-2/28/25. The City does not auto renew contracts. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. Maintenance/repair services and supplies (to include all costs associated with the service/labor, travel expenses, parts, supplies, etc., except staples and paper) expressed as a cost per copy to be billed monthly in arrears. No minimums or maximums. The City only will pay for copies made and does not pay penalty or late fees. All size copies to be billed at the same cost per copy rate. Note: The City does not sign maintenance agreements since they tend to include terms and conditions that the City Attorney's Office will not approve. The maintenance and service are to be completed according to the manufacturer’s suggested maintenance for the optimum quality of copy and performance of the equipment. Must be an authorized dealer. User response time guarantees user is issued a written guarantee that requires a qualified, certified technician to respond to service calls as follows. 1. Confirmation call to customer within 30 minutes of the initial request 2. Technician to be on-site within 4 (four) business hours of the initial request.

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