DSCR B46&B47 Lawn Irrigation

Questions & Answers: 

• Roughly when will approval decision be made and when would installation begin? An award decision will be made promptly after the solicitation closes. We anticipate an award before September 30, 2026.
• Would you like to include inspections, winterization, and spring start ups with the quote? No, we do not need that included.
• It was stated that for utility locating to contact the PM/COR 14 days prior to needing marked, however, the SOW also states to be ready to begin work 10 days after approval.  Are we able to change that to begin work once utilizes are marked?  For liability reasons we will not be digging, trenching, plowing, boring, ect until all utilities are marked. Yes. When NTP is issued I will create a work order to have the utilities marked and I will ensure that all utilities are marked within the same week.
• All valve lids must be lockable, does it matter the size of each valve box? Preferably 15”x26”x15” or equivalent.
• We will cut and remove the Bermuda grass prior to disturbing, however, any damage done to the Bermuda that may need replacing will need to be planted/sodded in the spring/summer once and potential frost damage has passed, is it ok to come back to replace Bermuda? Yes. If it doesn’t go past the period of performance date. The period of performance is changing to 240. The quote must call out the change in the period of performance based on the real performance date.
• Is there a preferred brand of product or are we free to use any?  Rainbird or Hunter will work.
• Are we liable if we hit a utility that was not marked after begin told we are good to begin digging? No, the government will be liable.
• SOW state an audit is required after installation, typically an audit is a handful of areas/zones, do you want a full system audit included? Yes a full system audit.
• Do you want a backflow enclosure included? Yes, lockable as well.
• Are we able to have materials delivered and stored close by on site?  Ex: PVC pipe on pallets. Yes, we have a lay down area.
• Is the parking lot area in front of the flag poles a good staging area for trencher trailer/trucks/ect? No. Parking lot six will be the area for parking.
• If work is delayed due to weather, base operations, ect, will that affect our deadline date? The contract Period of Performance may be adjusted to account for timing issues beyond the Contractor’s or the Government’s control.
• Are we able to work weekends?  SOW stated Mon-Fri 7-5. Weekend work will be permitted for the main water tie in only.
• There is no mention of a rain sensor, would you like one included? Yes we would like to include the rain sensor.
• Are there certain days/hours that we are not allowed to excavate/trench/directional bore? No.
• There is no mention of grounding.  Irrigation systems can be struck by lightning, would you like to include grounding?  This would include a grounding rod near the controller and a copper wire ran to it. Yes
• Which version of prevailing wage rates is being used? Refer to Attachment 2 – Wage Determination on the solicitation listing at SAM.gov.
• Will the DBIDS passes to get on base need to be renewed or will we receive a 90 day version? There will be new passes issued for the duration of the project.
• Are we able to backfill straight runs of pipe and only leave the joints visible for the PM to inspect? Yes, as long as the fittings are visible for inspection.
• It states to provide 2 business days notice for the PM to inspect prior to backfilling, would you like movable barriers included in the quote to block off potential safety concerns for falls ie; holes while we wait for the PM to inspect? Yes.
• If a change order is needed what is the process for submittal? Site conditions or other conditions requiring a change will be processed by contract modification. Give proper notice to the Project Manager/ COR. The COR or the Contracting Officer will advise you to annotate your findings and provide a quote to the Contracting Officer. This will be reviewed and approved by the Contracting Officer and processed bilaterally on contract modification.

Solicitation

Defense Supply Center Richmond (DSCR) B46&B47 Lawn Irrigation

This is a solicitation for construction prepared in accordance with the format in FAR Part 36, as supplemented with additional information included in this notice.  The solicitation number SP4703-26-Q-0065 is issued as a request for quote (RFQ).  The resulting contract will be a firm-fixed price award with an expected Period of Performance of 90 days from the Notice to Proceed (NTP). This acquisition is set-aside for 100% small businesses.  The North American Industry Classification System (NAICS) Code is 236220 (General Commercial Construction).  The small business size standard is $45M.  Department of Labor Wage Determination based on location of the service provided (Chesterfield County, VA).  Partial proposals will not be accepted. 

For an offer to be considered for award, the prime contractor must be within a commutable driving distance to the DSCR facility and hold an office publicly visible on SAM.gov to validate this claim. A 120-mile radius from DSCR is considered the commutable radius. The Contractor shall list the address from which mobilization occurs on their proposal.

Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions included in this notice.  Past performance will be considered a part of Technical Acceptability, and the Contracting Officer will pull contractor data from CPARS and SPRS.

The contractor must be registered in the System for Award Management (SAM) prior to award.  If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote. 

All inquiries must be submitted no later than 7 business days prior to closing date.  Acceptable method of quote or inquiries submission is Email to brandon.jump@dla.mil.

Site visit August 18, 2026 at 10:00am. Coordinate site access with Ramy Massey at (804) 929-1846 or Orville.Massey@dla.mil. Rendezvous at Building 46 Main Entrance.

Questions are due on August 19, 2026, end of day. Submit questions via email to Brandon.Jump@dla.mil.

Quotes are due on August 28, 2026, end of day.  

Access to Defense Supply Center Richmond is dictated by the language at the following location:

https://www.dla.mil/Aviation/Installation/Visitors-and-ID-Office/

The screening system will require visitors and contractors to pre-enroll in DBIDS (Defense Biometric Identification System).  To begin the process, visitors and contractors will complete registration through the pre-enrollment website: https://dbids-global-enroll.dmdc.mil. 

Upon entry of their information, visiting personnel will be provided with an electronic form to download, which will have an individualized barcode and alpha numeric code.  The codes will be electronically sent to the visiting person’s sponsor.  Once in receipt of the barcode, the sponsor will email Security and Emergency Services and provide the barcode and sponsorship information.  Once the visitor/contractor is vetted and approved for installation access, Security & Emergency Services will notify the sponsor that the visitor/contractor can go to the DSCR Visitor Center to obtain his/her pass.  At the Visitor Center, the visitor provides the barcode and code provided earlier in the process and completes the credentialing process.

DBIDS enrollments shall be completed with five (5) days before the site visit.

Period of Performance:

240 days from NTP

MAGINITUDE OF CONSTRUCTION

36.204 Disclosure of the magnitude of construction projects. | Acquisition.GOV

In accordance with FAR Part 36.204(d), the estimated Magnitude of Construction for this project is between $250,000-$500,000. 

LIQUIDATED DAMAGES

52.211-12 Liquidated Damages-Construction.

LIQUIDATED DAMAGES-CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of _$500_ for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

INSTRUCTIONS TO OFFERORS

The Offeror shall submit their proposal to the Contracting Officer. In order to be considered Technically Acceptable, the Offeror shall submit all relevant information needed to reasonably assess this information against the Statements of Work. All sections of the Statements of Work will be considered.